Job Description
Job Title: Human Resource and Admin Officer - One (1) Position
Reference: HR/7/HRAO/2021/41
Grade: KP/6
Basic Salary Scale: Kshs. 104,080 – 146,814 p.m.
Department: Human Resource and Administration
Supervisor: Senior Human Resource and Admin Officer
Supervisory: Responsibilities Senior Human Resource Assistant
Position Summary / Purpose
To develop and implement the Human Resource management policies in the
Institute; manage staff recruitment, selection, induction and placement;
staff deployment in conjunction with the technical departments; manage
staff payroll, leave and performance appraisal system; manage staff
probation, confirmation, promotion and exit process; manage staff
disciplinary process and grievances; administer staff medical scheme and
welfare programmes; administer employment contracts, pensions and
gratuities; and maintain the staff Establishment, employee records and
human resource information systems
Key Responsibilities
(i) Administering the day-to-day operations of the human resource functions;
(ii) Preparing and maintain periodic operational reports through collecting and collating relevant information;
(iii) Participating in staff development activities through facilitating orientation and training programmes;
(iv) Taking part in performance management by Monitoring and maintaining tracking systems as well as improving the systems when necessary;
(v) Participating in staff recruitment activities;
(vi) Enhancing employee satisfaction at the workplace by ensuring their safety, welfare and wellness- related matters are handled appropriately;
(vii)Maintaining relevant employee records by regularly updating them when necessary; and
(viii) Managing repairs and maintenance of KIPPRA’s facilities and equipment by ensuring the maintenance schedule is adhered to as well as necessary repairs are done in good time.
Qualifications
For appointment to this grade, a candidate must have: -
(i) Bachelor’s Degree in Human Resource Management, Business Administration, or equivalent qualification from a recognized Institution;
(ii) Diploma in any of the following disciplines: - Human Resource Management, Human Resource Development or Industrial Relations, or its equivalent qualification from a recognized institution;
(iii) Affiliate member of relevant HR body;
(iv) Computer Skills; and
(v) Fulfil the requirements of Chapter six (6) of the Constitution.
Functional Skills
i. Communication and interpersonal skills,
ii. Analytical skills
iii. Presentation skills
iv. Computer skills (HRIS, packages)
Competencies/ Attributes
i. Interpersonal skills
ii. Team building skills
iii. Ability to work under pressure without supervision
iv. Communication Skills
v. Negotiation skills
vi. Organizational skills
vii. well- developed and practiced negotiating skills.
viii. excellent problem-solving skills
ix. Well-developed coaching & mentoring skills