Job Description
JOB PURPOSE
The Risk and Compliance Officer will report directly to the General Secretary,
Kenya Conference of Catholic Bishops (KCCB). In partnership with senior
management, S/He will objectively add value and improve KCCBs programming
by bringing a systematic and disciplined approach to the effectiveness of risk
management, control, and governance processes. The successful candidate will
possess a thorough knowledge of various operational procedures and a sound
judgement. S/He will assess and enhance the compliance of KCCB ACTS
activities/operations with KCCB-specific policies and procedures, Donor rules and
regulations, and host country laws. S/He will identify compliance gaps, analyze the
causes of gaps, and work with staff and management to build capacity, enhance
general awareness of compliance issues, and assist with the development of
action plans that address gaps and strengthen internal controls, systems, and
procedures in an efficient manner. Using a Compliance Assessment tool and other
resources, compliance will be evaluated using a risk-based approach across the
full range of administrative/operational services, such as contracting/procuring,
granting, accounting, budgeting, information technology, administration, human
resources, and general office operations.
KEY RESPONSIBILITIES
1. Serve as an expert on applicable policies, procedures, rules, and regulations
and assist staff with their interpretation and understanding of these.
2. Stays abreast of donor policies, procedures, rules and regulations and
Kenyan legal requirements and informs management of significant changes.
3. Reviews and ensures compliance with all local legal requirements including
registration, taxes, and local labour laws.
4. Identifies potential areas of compliance vulnerability and risk; assists with the
development of corrective action plans for the resolution of problematic
issues; and provides general guidance on how to avoid or deal with similar
issues in the future.
5. Assesses proper functioning of systems, internal controls, and procedures.
6. Disseminate an effective compliance training program, including appropriate
introductory training for new employees as well as ongoing training for all
employees and managers.
7. Assists with improving the awareness and understanding of compliance to
assist programs management with the establishment of a “culture of
compliance” in each office.
8. Makes recommendations to add or modify existing program systems,
policies, and procedures to increase compliance in an efficient manner.
9. Works with the General Secretary and Program Director to develop a risk
assessment of the program and serve as the primary point person for
updating KCCB ACTS risk register.
10. Works with the General Secretary and Program Director to develop a
targeted, risk-based, and coherent annual compliance review plan,
disseminates the plan to management and core operations teams and
ensures strict adherence/implementation of the plan within the stipulated
timelines.
11. Documents the compliance review process/methodology and prepares
detailed findings memorandum for management and Board of Ad Hoc
Commission for AIDS Relief
12. Review various areas of the KCCB ACTS operations including grants,
procurement, stock management, finance, IT, HR, legal compliance and
inventory as determined by the risk assessment.
13. Maintains open and regular communications with Senior Management, the
General Secretary and the Board of Rad Hoc Commission for AIDS Relief for
compliance updates, learning of best practices from other programs,
problem-solving options, professional development, etc.
14. In conjunction with KCCB General Secretariat Audit Office, S/He will conduct
investigations related to suspected fraud, ensuring timely completion of
investigations and proactive status updates with key stakeholders, while
maintaining the confidentiality
15. Ensures that all audit/compliance findings are tracked and is responsible for
monitoring implementation status by the various managers, and will report to
the General Secretary, Program Director and the Board on implementation
status on a regular basis.
16. Perform programmatic compliance reviews in specialized program areas
such as VMMC, DREAMS etc. as determined by Programs management.
17. All other duties as may be reasonably assigned by the immediate supervisor
or KCCB General Secretary
Minimum Qualifications, Experience & Skills
1. Bachelors’ degree in accounting, finance or business administration.
2. Master’s Degree in Finance, MBA or related discipline CPA-K or ACCA.
3. At least 5 years of hand-on experience in audit at the management/supervisory
level.
4. In-depth knowledge of United States Government grant and financial regulations,
systems and procedures for managing complex grant programs with many
partners and customers
5. Self-directed and self-motivated
6. Team player
7. Emotionally intelligent individual, with ability to resolve conflicts professionally.
8. Excellent communication (written and oral)
9. Analytical
10. Interpersonal relations
Other Personal Attributes
1. Integrity
2. High degree of stewardship of resources
3. Interpersonal skills
4. Confidential
5. Detail oriented
6. Adaptable
7. Flexible
8. Result oriented