Job Description
Supply Chain Management Assistant/Officer (Wasreb Grade 6/5). Permanent and
Pensionable, 1 Position:
Job Purpose:
Responsible for undertaking procurement of goods, works and services and
management of inventories and disposal of assets in accordance with the
Provision of Public Procurement and Asset Disposal Act (PPADA) 2015.
Reporting Relationship:
This role reports to the Senior Supply Chain Officer.
Supervises:
None
Job Specification:
Duties and responsibilities at this level are as follows, assisting in:
i) Issuing of goods to the users;
ii) Participating in stock-taking exercise;
iii) Participating in the inspecting and checking of invoices before handing
them over to the Finance Department for payment;
iv) Arranging of goods in the store.
v) Preparing and follow up of LPOs and LSOs.
vi) Ensuring that goods in stores are properly stored.
vii) Preparing monthly, quarterly, and annual unit and statutory reports;
viii) Preparing to publish and distributing procurement opportunities through
quotations, proposals, and tender invitations;
ix) Implementing E-procurement and Quality Management Systems (QMS);
x) Preparing and implementing procurement policies, procedures, and work
instructions for approval by the Manager, Supply Chain Management;
xi) Preparing and submitting quarterly reports to PPRA and the relevant
institutions;
xii) Implementing the Presidential Directive on 30% on all government
procurement to Youth, Women and Persons with Disabilities;
xiii) Undertaking an annual Board of Survey to establish items for disposal.
xiv) Performing secretarial duties (upon delegation from the Manager,
Supply Chain Management) of respective procurement committees;
xv) Developing a monitoring mechanism for the implementation of contracts
and supplier appraisals;
xvi) Coordinating the disposal of unserviceable and obsolete stores;
xvii) Verifying quotations and tender documents for approval by the
Principal SCM before the bidding process;
xviii) Preparing and follow up of LPOs and LSOs;
xix) Carrying out market surveys;
xx) Implementing computerized procurement management systems; and
xxi) Assist in reviewing and updating the supplier list periodically.
xxii) Advising the inspection and acceptance committees and provide
secretarial services to the committee;
xxiii) Advising the inspection and acceptance committees and provide
secretarial services to the committee;
xxiv) Raising Goods Received Note (GRN) and Inspection Certificates for
goods accepted;
xxv) Issuing of goods to the users and replenishment of store inventory.
xxvi) Participating in the preparation, opening and evaluation of quotations;
xxvii) Participating in identification, boarding and disposal of stores items;
xxviii) Advising on quarterly stock levels; and
Person Specification:
For appointment to this grade, a candidate must have:
(i) Bachelor’s degree in Procurement and Supply Chain Management,
Business Management, Business Administration, Economics,
Commerce, or a related field from a recognized institution.
(ii) At least two (2) years relevant work experience or entry level for
Wasreb Grade 6 for degree holders.
(iii) Be registered as a member of the Kenya Institute of Supplies
Management;
(iv) Meets the requirements of Chapter Six of the Constitution of Kenya;
and
(v) (ii) Proficiency in computer applications.
Key Competencies and Skills:
(i) Communication;
(ii) Team work;
(iii) Applying technical expertise;
(iv) Customer and stakeholder orientation
(v) Continuous learning and knowledge sharing; and
(vi) Technological awareness.