Job Description
Corporation Secretary and Head of Legal Services, Job Grade KLDC 3
Job Purpose
The job holder will be responsible to the CEO for monitoring compliance with the legislation
and regulatory framework including providing advice to the Council pertaining to all legal
aspects and represent the Council in any legal actions to be initiated and /or defend the interest
of the Council.
Duties and responsibilities
The Corporation Secretary and Legal Services shall be responsible for carrying out the
following duties and responsibilities:
i. Coordinating the day to day running of the department;
ii. Ensuring the Council complies with constitutional, regulatory and all relevant laws
in force through the provision of legal advisory services;
iii. Providing guidance to the Board on their duties and responsibilities on matters
relating to Governance;
iv. Offering secretarial services to the Board which includes assisting in coordinating
of Board meetings, preparation of board papers, documenting and ensuring the safe
custody of the Board minutes, Board induction and training, preparation of Board
work plans, Board Evaluation, Governance Audit, and the implementation of the
Council’s code of conduct and ethics;
v. Be the primary counsel to the Board, Management, and providing legal advice for
all aspects of the Council’s operations;
vi. Co-coordinating litigation management and the appointment of external lawyers;
vii. Coordinating and ensuring representation of the Council’s in courts or other
judicial authorities;
viii. Advising on preparation, review and the execution of contracts and other legal
agreements;
ix. Custodian of the Company Seal, Corporation’s legal instruments and Legal
documents including Title documents, intellectual property records and all other
Corporations properties/Assets;
x. Participating in the development of Council policies, procedures and guidelines
and ensuring compliance of the same;
xi. Ensuring that contractual risks are efficiently managed;
Job Specifications
For appointment to this grade, a candidate must: -
(i) Have a Master’s Degree in Laws from a recognized institution or equivalent
qualifications from a recognized institution;
(ii) Have a Bachelor of Laws Degree from a recognized institution;
(iii) Have a minimum of ten (10) years in relevant work experience three (3) of which
should have been in Management;
(iv) Have a postgraduate Diploma in Legal Studies from the Kenya School of Law;
(v) Be admitted as an Advocate of the High Court of Kenya;
(vi) Member of the Law Society of Kenya;
(vii) Hold a valid practicing certificate;
(viii) Member of the Institute of the Certified Public Secretaries of Kenya (ICPSK);
(ix) Be a certified Public Secretary (K) or equivalent qualification from a recognized
institution;
(x) Have a Certificate in Management Course lasting less than four (4) weeks from a
recognized institution;
(xi) Be proficient in computer applications;
(xii) Demonstrate competence in work performance.
Key Competencies
i. Supervisory skills
ii. Leadership skills
iii. Managerial skills
iv. Communication skills
v. Problem solving skills
vi. Result oriented
vii. Analytical skills
viii. Decision making skills
ix. Innovation and creativity
x. Ability to work under pressure
xi. Integrity
xii. Emotional Intelligence
xiii. Professionalism
xiv. Attention to details
xv. Team player