Job Description
PRINCIPAL, HEALTH ADMINISTRATIVE OFFICER, JOB GRADE KNH7 (1
POST)
Job Purpose
An officer at this level be responsible to the Manager, Health Administrative Services in
provision of administrative services in the hospital.
Duties and Responsibilities
a) Oversee implementation of administrative policies, procedures and guidelines;
b) Monitor departmental income and expenditure;
c) Coordinate maintenance of building and equipments;
d) Manage the inventory of assets;
e) Manage contracts for maintenance services by outside vendors and ensuring
compliance with Service Level Agreements (SLAs);
f) Prepare Annual Operational Plans and budgets for presentation to the
management;
g) Ensure quality standards and procedures are followed;
h) Implement performance management initiatives in the department;
i) Ensure safe custody and efficient use of hospital resources;
j) Identify training and development gaps and implement interventions;
k) Provide administrative support to all departments within the Hospital;
l) Promote the Hospital Occupational Health and Safety initiatives;
m) Providing secretariat services to Hospital Committees;
n) Negotiating and setting performance targets for the staff reporting directly;
o) Ensuring security & safety of patients and staff;
p) Participating in policy formulations and implementation;
q) Ensuring timely payment of bills for common services;
r) Coordinating common services in the Hospital;
s) Projection of departmental training needs;
t) Ensuring timely procurement of the departmental requirements;
u) Making requisitions for appropriate office furniture and equipment;
Qualification and Experience
a) Master’s degree in either; Health Management, Hospital Administration, Hospital
Planning, Public Health, Health Economics and Business Administration or
equivalent qualification from a recognized institution
b) Bachelor’s degree in any of the following Social Sciences: Government,
Anthropology, Sociology, Business Administration, Public Administration,
Commerce, Health Economics, Health Management, Hospital Administration or
equivalent qualification from a recognized institution
c) Leadership/ course lasting not less than six (6) weeks from a recognised
institution.
d) Membership with relevant Professional Body
e) Proficiency in computer applications
f) Working experience of minimum period of eight (8) years relevant work with at
least three (3) years’ experience in a supervisory capacity