Job Description
JOB OBJECTIVE
• The job holder will be responsible for Student admissions, registration and management of Academic records, examinations and related tasks in the Academic Affairs Division.
DUTIES AND RESPONSIBILITIES:
• Ensure that Academic Affairs Department operates effectively and efficiently in line with the vision and mission of the University.
• Develop and implement policies and procedures in the academic Department in line with the University’s Strategic Plan.
• Prepare annual work plans in liaison with Heads of Departments/sections to outline the activities in the Departments, timelines, responsible officers and resources required in order to ensure efficiency in operations.
• Develop and implement the Departmental budget to ensure efficient allocation of resources for the Department strategy to be implemented efficiently and on time.
• Prepare monthly and quarterly performance reports by consolidating
• Departmental reports to inform decisions by Management.
• Monitor and evaluate the performance of staff in the Department to ensure performance at expected levels.
• Ensure the integrity, accuracy, and security of all academic records of current and former students.
• Ensure students adhere to University Rules and Regulations as stipulated in the Students Handbook.
• Oversee the University examinations process by maintaining up-to-date course schedules and final examination schedules.
• Supervise the process of credit transfers, graduation and certification of the University’s degrees, degree verification and production of official transcripts.
• Process the travel, accommodation arrangements and payments of External Examiners.
• Ensure that examinations are prepared and processed on time.
• Keep in safe custody all examination materials.
• Interpret policies and regulations to the University, Senate and Deans Committees.
• Plan and oversee the preparation of graduation ceremonies and all activities related to graduation matters.
• Prepare and declare programmes and programme capacities for students’ placements and admissions.
• Develop and implement a risk register to manage and mitigate risks.
• Provide secretariat services to committees of the Senate and Deans
QUALIFICATIONS AND EXPERIENCE
• Must have a PhD in Public Administration, Business Administration, Human
• Capital Management or its equivalent from an accredited/recognized University.
• Must be at least a Senior Lecturer or qualify to be appointed one.
• Three (3) years relevant experience at a level equivalent to a Deputy Registrar.
• Certificate in leadership and management course.
• Be a registered member of a Professional Association.
OTHER SKILLS AND COMPETENCIES
• Knowledge of laws and regulations related to University Education
• Excellent communication, interpersonal and leadership skills.
• Competent in the use of data and statistics.
• Ability to foster teamwork
• Computer proficiency