Job Description
a) Duties and Responsibilities
i. An officer at this level may be deployed at the Chief Officer’s office or in an Accounting Unit or in a County Treasury. The officer will be responsible to the Chief Officer for making reports on outstanding audit queries in respect of ministries under the officer to the head of division for follow-up.
ii. Periodic review of accounting systems and recommending necessary changes.
iii. Ensure Asset registers are maintained by the departments under their control; compiling reports on non-compliance by Accounting Units with standards and other financial regulations for action by the divisional heads.
iv. Compiling and maintaining an up to date list of staff of the department, sections and units under him/her.
v. Attending County Public Investments and Accounts Committee hearings and maintaining and implementing status matrix reports on the Investments and Accounts Committee recommendations on departments under him/her; and
vi. Compiling Treasury Memorandum.
vii. As Head of an Accounting Unit duties will entail provision of advisory services to the Accounting Officer and other stakeholders on all financial and accounting matters in an accounting unit.
viii. Ensuring proper interpretation and implementation of financial regulations and procedures, treasury circulars, letters and instructions.
ix. Developing supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures; provision of quality and timely accounting services in the accounting unit.
x. Maintenance of accurate accounting records and preparation of management and statutory financial reports; participating and advising in all County Executive Committees especially tender, planning, audit, training, etc.
xi. Maintaining an inventory on all bank accounts in the Accounting Unit and their approved signatories.
xii. Authorize payments, sign cheques, and identify suitable cheques signatories and set limits as appropriate.
xiii. Ensuring all statutory reports are prepared as per the required law; attending Public Accounts Committee hearings.
xiv. Safe guarding Government Assets and records in the accounting unit; and supervision, training, development and deployment of accounts staff. In the department, duties will include providing advice to the sections and unit heads and other stakeholders on all financial and accounting matters.
xv. Participating and advising Tender Committees.
xvi. Interpretation and implementation of financial regulation and procedures, Treasury circulars, letters and instructions; and ensuring expenditure is within authorized allocations.
xvii. Supplementary financial regulations and procedures to enhance internal controls established through normal Treasury regulations and procedures; provision of quality and timely accounting services in the departments by maintenance of accurate accounting records and preparation of management and statutory financial reports including monthly expenditure returns, bank reconciliations, cash flow statements, analysis of deposits etc.
xviii. Ensuring safe custody of County Government assets and records; submission of a monthly check list confirming compliance of preparation and submission of the management and statutory report to the respective departments.
xix. Authorizing payments, sign cheques, identity suitable cheques signatories and set limits as appropriate.
xx. Supervision, training, development and deployment of accounts staff in the unit.
b) Requirements for Appointment.
For appointment to this grade, an officer must have:-
i. Relevant working experience of seventeen (17) years in the Accounting, Audit or Financial field; or Served in the grade of Assistant Accountant General, Job Group ‘P’ or in a comparable and relevant position in the Public Service for a minimum period of three (3) years.
ii. Passed Part III of Certified Public Accountants (CPA) Examination or its recognized equivalent.
iii. Masters degree in any of the following: Commerce, Accounting, Business Administration, Finance, or their equivalent qualification from a recognized institution.
iv. Registered with the Institute of Certified Public Accountants of Kenya (ICPAK).
v. Strategic Leadership Development Programme Course lasting not less than four (4) weeks from a recognized institution will be added advantage.
vi. Shown merit and ability as reflected in work performance and results.
To apply for this job please visit https://psbkericho.co.ke/jobDetails?id=KCPSB/2021/58