Job Description
For Appointment to this grade, a candidate must have;
(i) served for a minimum period of three (3) years in the grade of Principal Archivist, CSG ‘8’ or in a comparable and relevant position in the wider public service;
(ii) a Bachelors degree in any of the following disciplines; Information Science, (Record and Archives Management Option), Library and Information Science (Record and Archives Management Option), Science (Record and Archives Management Option) from a University recognized in Kenya.
Or
a Bachelor s degree in Social Science from a university recognized in Kenya and a Post Graduate Diploma in Records Management and Archival Studies from a recognized institution.
(iii) be conversant with the Public Archives and Documentation Service Act (Cap 19), Records Disposal Act (Cap 14 ) and other policy documents relating to the management of public records and archives; and
(iv) demonstrated a high degree of professional competence, administrative capabilities in initiating implementing archival policies.
Duties and responsibilities.
Duties and responsibility for this post includes:
(i) assessing the condition of records and recommending appropriate remedy;
(ii) coordinating training on records and archives management;
(iii) coordinating biannual stocktaking of the archival materials;
(iv) ensuring Security of records from physical, biological, or chemical agents of destruction;
(v) ensuring safe custody and maintenance of archival holding;
(vi) overseeing the development of records retention /disposal schedules in sector;
(vii) compiling administrative history and descriptive list for records groups;
(viii) developing annual archival calendar for records to be released to the public for access;
(ix) developing standardizing notes for guided tours;
(x) ensuring periodical rotation of gallery exhibition; and
(xi) ensuring maintenance of microfilming, audio visual and conversation equipment.