Job Description
JOB DESCRIPTION FOR THE SENIOR OFFICER- COMMISSION SECRETARIAL
SERVICES
Job Title Senior Officer Commission Secretarial Services
Grade RL5
Corporation/Organization Salaries and Remuneration Commission
Directorate CEO’s Office
Department N/A
Division N/A
Section / Unit N/A
Location / Work Station Nairobi (Head Office)
Reporting Relationships
Reports to Commission Secretary / CEO
Direct Reports N/A
Indirect Reports N/A
Job Purpose
Reporting to the Principal Officer Commission Secretarial Services, the Senior Officer Commission
Secretarial Services is responsible for supporting the Commission Secretarial Services function.
Duties and Responsibilities
The Senior Officer, Commission Secretarial Services will perform the following duties;
i. In liaison with the Principal Officer, Commission Secretarial Services prepare and circulate a
schedule of weekly Commission meetings;
ii. To receive and circulate agenda items from the Secretariat;
iii. Issuing of notices of meetings;
iv. Oversee the utilization of the Commission boardroom;
v. Prepare high quality Commission minutes during meetings;
vi. Assist in collating and circulating papers and reports for deliberation in Commission meetings;
vii. Dissemination of action points to respective action officers;
viii. Maintain minute files of the members of the Commission;
ix. Maintaining Commission Circulars and records of Commission decisions;
x. Follow up of actions on Commission resolutions with the respective action officers;
xi. Follow up on Commission invitations to meetings by various stakeholders; and
xii. Develop individual work plans, monitor own performance and seek requisite support to ensure
delivery of agreed targets.
Qualifications and Personal Specifications
Qualification and Experience
(i) Bachelor’s degree in Business Administration/Human Resource Management/Social Science in
related field from a recognized university.
(ii) Certified Secretary (CS) qualification/CS (K)
(iii) Member in good standing of the ICS
(iv) Relevant work experience of at least Six (6) years three of which must be in Board/Commission
Services.
Key Competencies
(i) Meets the requirements of Chapter Six of the Constitution of Kenya.
(ii) Ability to deliver results in a complex and dynamic environment.
(iii) Ability to identify customer needs and deliver service excellence.
(iv) Demonstrate knowledge in relevant legislation and applicable standards.
(v) Ability to maintain high level of confidentiality and integrity.
(vi) Strategy – Each officer in this category will demonstrate skills and knowledge in their respective
technical areas of specialization, while embracing new and innovative ways of service delivery.
(vii) Behavioural/People – Officers at this level will uphold professional ethics, Commission core
values, support individuals and teams towards the achievement of Commission goals.
(viii) Performance - At this level, Officers are expected to be technically proficient, excel in the
execution of their work, while operating within the provisions of legal and regulatory framework.