Job Description
Employment Type: Full Time | Location Nairobi City
Experience Needed: Senior Or Mid-Level
Job Description: Chief Manager - Internal Audit Job Group 3. No. of posts (1)
Location /Work Station : KEBS Headquarters -Nairobi
Reporting Relationships
Reports to:
National Standards Council/Managing Director
Direct Reports
Manager Internal Audit
Indirect Reports
Assistant Managers
Job Purpose
Provides leadership and is responsible for auditing of the implementation of KEBS policies, strategies, Legal requirements, government policies and risk management framework to enhance effectiveness of governance, internal controls and compliance to support KEBS mandate on Standardization, Metrology and Conformity Assessment (SMCA) to ensure prudent and efficient utilisation of the KEBS annual budget of approximately KES 6 Billion. This is to promote local, regional and international trade and ease of doing business while safeguarding consumer health and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision 2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
a) Provides leadership and is responsible for formulation of audit policies, strategies and procedures, in accordance with standards defined by Public Sector Accounting Board to ensure compliance with constitutional values, applicable laws and policies and promote prudent management of revenue, expenditure, assets and liabilities of organization for the realization of United Nations Sustainable Development Goals, Kenya Vision 2030 and African Union Agenda 2063;
b) Provides leadership in establishing a risk-based framework in order to align the priorities and agenda of the Internal Audit functions with the strategic goals of the organization;
c) Provides leadership and is responsible for the implementation of annual Audit Plan to ensure that all functional areas are covered during audits by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes;
d) Provides leadership and is accountable for monitoring the implementation of legal requirements, Government directives, Mwongozo, audit policies, strategies and plans in order to enhance corporate governance;
e) Provides leadership in the development and implementation of business continuity strategies to ensure sustainability of KEBS operations;
f) Provides leadership in the development, reviews and implementation of Internal Audit Charter to align with the internal Audit professional standards, codes of practice & policies, legislative frameworks and government regulations;
g) Provides leadership in the development of staff competencies in the department through provision of formal training programmes, mentorship, coaching and on-the -job training to deliver on the departmental objective;
h) Provides leadership in the establishment, implementation, monitoring, evaluation and improvement of the Management Systems adopted by KEBS for the purpose of ensuring efficiency, effectiveness and sustained customer satisfaction;
i) Leads in the identification and provision of departmental resources both human and physical needs for effective implementation and achievement of strategic objectives;
j) Provides leadership in development of performance management framework and productivity improvement in the department’
k) Leads in the development, implementation and monitoring of corporate whistle blowing policy;
l) Provide leadership in the implementation of NSC resolutions in relation to Internal Audit department.
II. Operational Responsibilities / Tasks
a) Oversees and is accountable for the development and implementation of the budgets, Medium Term Expenditure Framework and procurement plans for the department;
b) Leads in the building capacity of the audit committee of the board including developing curriculum, training materials and provision of training to enable board members provide effective oversight;
c) Leads in internal auditing activities and is responsible for coordinating external review of internal audit process to maintain objectivity and effectiveness of the audit process;
d) Directs financial audit to ensure compliance with all applicable laws, regulations and requirements defined by Public Sector Accounting board;
e) Provides technical advice to other departments on establishment of appropriate controls to reduce the vulnerability of KEBS processes;
f) Coordinates implementation and monitoring of new projects, processes and systems to ensure compliance with the corporation’s policies and procedures and applicable laws;
g) Leads in the preparation and submission of board papers and reports to the National Standards Council for consideration;
h) Provides leadership in appropriate and effective communication within the directorate and external stakeholders for effective service delivery and customer satisfaction;
i) Sets objectives and performance targets in internal audit departments for the realization of KEBS strategic objectives;
j) Coordinates the development ,maintenance and updating internal audit databases; k) Approves departmental expenditure and;
k) Assigns duties and approves leave for the direct report.
Job Dimensions:
I. Financial Responsibility
Controls and is accountable for the departmental budget of approximately KES. 12 million per annum Approves the departments expenditure
Oversees implementation of cost minimization strategies and resource optimization strategies
II. Responsibility for Physical Assets
Responsible for physical assets in the department
III. Decision Making / Job Influence
Makes
a) Strategic decisions;
b) Operational decisions;
c) Financial decisions.
IV. Working Conditions
Works within the office and occasionally travels to the regional offices.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s degree in a business-related area
Professional Qualifications / Membership to professional bodies
a) Certified Public Accountant of Kenya (CPA K)
b) Certified Internal Auditor.
Previous relevant work experience required.
A minimum of ten (10) years’ relevant work experience out of which 5 years’ must have been in a managerial position.
Functional Skills, Behavioural Competencies/Attributes:
Functional
a) Management and governance skills
b) Project management skills
c) Financial management skills
d) Leadership skills
e) Presentation skills
f) Report writing
g) Analytical skills
h) Auditing Skills
i) Negotiation skills
Behavioural
a) Counselling skills.
b) Problem solving skills
c) Time management skills
d) Communication skills
e) Interpersonal skills