Job Description
Local Term Appointment (Three Years, renewable) Location: Nairobi, Kenya
The World Bank Country Office in Nairobi is seeking a highly organized and energized professional. capable of operating effectively and discreetly in a very demanding, fast-paced and culturally diverse environment, to work as a Team Assistant based in Nairobi. Kenya.
S/he will work under the leadership of the Country Director and the day to day supervision by the Senior Executive Assistant who provides supervision and guidance to the ACS (administrative client support) staff. The selected candidates will provide administrative and client support to the Operational Staff. The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally). Government officials, consultants and external organizations.
The duties and accountabilities include:
(i) Operational and administrative support - Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to World Bank format and distribution. Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports. Maintain up-to-date unit project files (both paper and electronic) and retrieve data from various sources and compile these for use.
(ii) Information Management and Client interaction - Answer internal and external queries on the assigned Portfolio or. as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle. Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team. Co-ordinate with service units and liaise frequently with team members both in Washington and in the Country Office; Track and report on appropriate aspects of the Team's operational activities
(iii) Time management & Logistics planning - Co-ordinate time management and schedules, taking current and future priorities. Track assigned tasks/project steps/ timetables, provide assistance and/or information on project-related matters. Solve non-routine problems creatively and resourcefully.
Selection Criteria and Electronic Applications:
The successful candidate should be a holder of preferably a diploma in secretarial studies or office management or Business Administration with at least three years of relevant experience in a large International or Service or Private Sector Organization. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.