Job Description
Senior Assistant Procurement Officer I - Grade 11 - CUK/ADMIN./PROC./SAPO/6/23 (2)
Remuneration
Basic Salary per month: Kshs. (87,080 - 124,524/=)
House Allowance per month: Kshs. (47,915/=)
Applicants should meet the following requirements:
i. Must possess a masters degree and a bachelors degree in Procurement/Supply Chain
Management from an accredited/recognized Institution;
ii. Must possess at least six (6) years’ working experience in Public Sector procurement with hands on
experience in procurement ERP systems and business workflow since attainment of a bachelors
degree;
iii. Must be conversant with the legal provisions pertaining to procurement in the Public Sector;
iv. Must possess excellent report writing, conflict management, negotiation skills, leadership skills,
organizational, good interpersonal relationship, teamwork, time management, communication,
decision making and problem solving skills;
v. Must be a member of the Kenya Institute of Supplies Management;
vi. Must demonstrate excellent customer service skills;
vii. Must be proficient in computer applications;
viii. Experience in a University setting and possession of a Postgraduate Diploma in Purchasing and
Supplies or any other relevant qualifications will be an added advantage.
Duties and Responsibilities
i. Assist in management and control of the inventory in the stores;
ii. Control procurement procedures within the statutory framework in order to avoid malpractices and
misappropriation of funds in the institution;
iii. Supervise, train and develop the procurement team in order to achieve a good efficient and
competent team;
iv. Participate in the process of tendering and quotations as stipulated in the law;
v. Prepare contract documents which assist in the tendering process;
vi. Process user requisitions from user department to ensure constant smooth running of operations;
vii. Maintain the standing list of updated registered list of prequalified suppliers as per the statutory
laws;
viii. Plan and coordinate sensitization meetings to create awareness on Government procurement
opportunities;
ix. Ensure the goods are inspected, accepted and stored well;
x. Coordinate the disposal of obsolete and unserviceable works, goods and services in the institution;
xi. Asset management, by ensuring all assets in the institution are bar coded and accounted for at all
times; and
xii. Perform any other duties as shall be assigned from time to time.