Job Description
ASSISTANT OFFICE ADMINISTRATOR II (NGEC 7): ONE (1) POST
TERMS OF SERVICE: PERMANENT AND PENSIONABLE
BASIC SALARY: Ksh. 59, 037.00 -94,904.00
OTHER BENEFITS: Medical Cover, Group Life Insurance and WIBA
REF:NGEC/HR/10/7/2023
REQUIREMENTS FOR THE APPOINTMENT
For appointment to this grade, an officer must have:
a) Served in the grade of Assistant Office Administrator III or in a relevant and comparable
position for a minimum period of three (3) years;
b) A Diploma in Secretarial Studies from Kenya National Examination Council (KNEC),
OR
c) Business Education Single and Group Certificates from KNEC in the following subjects:
Typewriting III (50 wpm)/Computerized document processing III; Shorthand III (100wpm); Business English III/Communication II; Office Practice II; Commerce II;
Secretarial Studies II; Office Management III/Office Administration and Management
III;
d) Computer Skills;
e) Met the requirements of Chapter six (6) of the Constitution of Kenya, 2010; and
f) Shown merit and ability asreflected in work performance and results.
DUTIES AND RESPONSIBILITIES
An officer at this level will be responsible for the following duties:
a) Typing from manuscripts; processing data;
b) Operating office equipment;
c) Ensuring security of office equipment, documents and records;
d) Taking oral dictation, word and data processing;
e) Managing e-office;
f) Maintaining an up to date filing system;
g) Attending to visitors/clients; and
h) Handling telephone calls and appointments.