Job Description
ASSISTANT MANAGER, SUPPLY CHAIN MANAGEMENT – GRADE KP ‘4’
(KIPI/ADM/HR/SCM/2023/8)
ONE (1) POSITION
Terms of service : Permanent and Pensionable
Basic Salary : Ksh. 99,500/= – Ksh. 198,200/= p.m
House Allowance : Ksh. 50,000/= p.m
Commuter Allowance : Ksh. 16,000/= p.m
Medical Cover : As per KIPI’s medical policy
Leave Allowance : As per KIPI Human Resource Manual
Annual Leave : 30 working days per financial year
(a) Duties and Responsibilities
Reporting to the Managing Director, the Assistant Manager will be responsible for provision
of procurement services to the Institute including:
i. Monitoring all risks related to procurement and ensuring that appropriate controls are
implemented to mitigate and eliminate the risks;
ii. Serving as Secretary to the Tender Evaluation Committee;
iii. Organizing and managing procurement function and interpreting procurement
policies;
iv. Advising on procurement procedures and ensuring procurement processes are adhered
to;
v. Operationalizing and implementing all procurement laws, regulations and guidelines;
vi. Preparing of periodic procurement reports;
vii. Undertaking pre-qualification of suppliers;
viii. Preparing annual procurement plan;
ix. Supervising staff in the Section;
x. Coordinating the processing of tender documents and submitting to the relevant
Committees for evaluation;
xi. Implementing procurement decisions;
xii. Developing an effective stores management system;
xiii. Managing contracts to ensure timely renewals;
xiv. Preparing and processing of procurement requests for quotations and tenders;
xv. Formulating and implementing systems for security and safe custody of the Institute’s
assets;
xvi. Managing and advising on asset disposal as and when required;
xvii. Processing timely payment of suppliers of goods and services;
xviii. Managing performance targets; and
xix. Any other duty that may be assigned
(b)Requirements for Appointment
i. A Master’s Degree in Purchasing and Supplies Management or equivalent qualification
from a recognised University;
ii. Bachelor’s Degree in Purchasing and Supplies Management or equivalent qualification
from a recognised institution;
iii. A Diploma in Purchasing and Supplies Management or equivalent qualification from a
recognised institution;
iv. Satisfactorily served as Senior Supplies Chain Management Officer in the Institute or
a comparable position with similar responsibilities for a minimum period of three (3)
years;
v. Membership to Kenya Institute of Supplies Management;
vi. A management and leadership course lasting not less than four (4) weeks;
vii. Good interpersonal and communication skills;
vii. A high degree of integrity and responsibility;
viii. Computer competency; and
ix. Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.