Job Description
CORPORATION SECRETARY/ CHIEF LEGAL OFFICER (S9) REF: LEGAL/CS/AUGUST 2023
Job Purpose: The Corporation Secretary/Chief Legal Officer provides legal advisory and support services to the Board of Directors and Management of KAA. The role entails provision of secretarial services, legal advice, ensuring statutory compliance and management of the litigation function of the Authority.
Key Duties and Responsibilities
1. Dealing with correspondence, collating information and writing reports, ensuring Board decisions are communicated to Management and stakeholders.
2. Providing administrative support and guiding the Board on the management of the Corporation including compliance with legal and statutory requirements;
3. Ensuring that the minutes of the Board and Board Committees are promptly prepared and circulated;
4. Assisting the Chairperson in organizing Board activities, including providing information, preparing agenda, issuing notices and preparing for meetings and board development programs.
5. Providing secretarial services to the Board including ensuring that the Board work plan is prepared and adhered to, circulate board papers in advance of the meeting, keep a record of attendance at meetings, keep safe custody of the seal and a record of its usage, custodian of Board documents such as, Board minute books, Board policy documents, Register of attendance and prepare the Board for annual general meetings where applicable;
6. Contributing to Board discussions as and when required and advising Directors on the legal and governance policy frameworks;
7. Negotiating and reviewing contracts, agreements, leases and concessions and consulting with other departments to ensure that the Corporation’s interests are protected;
o Ensuring that the Corporation complies with the regulatory environment affecting its operations by liaising with the Government, regulatory bodies and international organizations such as ICAO, IATA and ACI;
8. Ensuring ownership rights of all KAA assets and registration of title to all KAA properties, together with safe custody thereof;
9. Carrying out legal audit on operations of the Authority including due diligence in order to recommend improvement, feedback and compliance;
10. Assisting the Board in carrying out the following:
a. Board induction and training;
b. Updating the Board and Committee charters;
c. Preparation of Board work plans;
d. Board evaluation;
e. Providing advice on corporate governance practices;
f. Governance audit; and
g. Implementation of the code of conduct and ethics.
a. Board induction and training;
b. Updating the Board and Committee charters;
c. Preparation of Board work plans;
d. Board evaluation;
e. Providing advice on corporate governance practices;
f. Governance audit; and
g. Implementation of the code of conduct and ethics.
h. Maintaining and updating the register of conflicts of interest;
i. Ensuring that Board members are aware of all relevant laws affecting the organization;
j. Ensuring that annual returns are promptly filed with the relevant authorities;
k. Except in exceptional circumstances, ensuring that the Board and Committee papers are circulated in advance of any meeting;
l. Advising on legal matters and manage the litigation function of the Authority;
m. Initiating development of legal strategies for management of disputes; and
n. Coordinating legal support in preparation of legal documents, contracts, leases and other related documents.