Job Description
Job Description
Compliance
• Perform compliance and systems monitoring and reviews for implementing partners/sub-recipient programs and project operations, this includes but not limited to the following: monitoring expenditure burn rate, variation between budget and actual expenditure, reviewing performance progress reports and flagging under performance where targets are not met.
• Develop controls and resource management systems, designed to minimize operational and compliance risks by identifying weakness in the sub awardees internal control system and recommend appropriate action.
• Coordinating and conducting compliance reviews.
• Develop metrics to ensure all sub-recipient compliance reviews at least twice annually.
• Evaluate the risk environment of sub-recipients and recommend the ones that need to undergo internal audits and follow-up on implementation of internal audit recommendations to ensure all are closed.
• Develop and utilize tools, templates and work processes that streamline efficient teamwork, operations and better use of project resources.
• Respond to specific sub-recipient compliance capacity improvement needs whenever need arises in order to have good program grant and financial management systems and improve internal controls and reduce costs.
• Draft concise and coherent sub-recipient compliance review reports that add value for subrecipients and management.
• Monitor the implementation of recommendations from compliance reviews, spot checks, internal audits and external audit verifications are implemented to closure by the sub-recipients.
• To facilitate the establishment by the subrecipients risk mitigation plan for all risks identified and recommend the best ways of addressing them.
• Facilitate and follow-up on timely submission of deliverables as per sub agreement requirements.
Grants Management
• Lead Pre-award assessment teams for prospective sub recipient organizations.
• Preparation of sub agreements and modifications as well as review budgets and workplans.
• Custodial responsibility of sub recipient files and documentation pertaining to sub awards.
• Review of sub recipients’ periodic financial reports and cash advance requests.
• Follow-up with subrecipients to ensure timely liquidation of advances.
• Monitoring of Sub recipient expenses and tracking of sub recipient budgets and investigate unauthorized variations.
• Development of training materials to support capacity of sub recipient organizations.
• Analysing sub recipient budget trends and making recommendations for cost control.
• Initiating and carrying out sub award close-out processes.
• Review expenditure reports and provide level of comfort that cost incurred meet USAID allowability criteria, that is costs are allowable, allocable, and reasonable.
• Performing any other duties as assigned by the supervisor.
Qualifications
• Degree in Finance and Accounting, Procurement, Economics and Auditing.
• Master’s Degree in Business, Procurement Accounting, Finance, Management, Auditing, Economics or related filed is an added advantage.
• A minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance/Audit management positions.
• In depth understanding and experience working with proposals and contracts from institutional donors.
• Experience of complex planning and budgeting processes including ability to provide clear guidance on donor policies and procedures.
• Ability to have a bird’s view of sub recipient organizations’ internal control systems and use comprehensive approach to developing approaches to address identified and emerging issues.
• Ability to motivate sub-recipient organizations with diverse backgrounds and expertise adopt good systems and practices that are responsive to the project’s compliance requirements.
• Possess strong interpersonal skills with sensitivity to cultural diversity and understanding of the political, ethical, and other issues that are addressed by the sub-recipients.
• Ability to adapt to the different organization levels as presented by sub awardees.
• Must be fully aware of USAID compliance requirements.
• Ability to identify opportunities to build capacity for program development staff and sub-recipient personnel based on observations and through sharing best practices.
• Demonstrate computer software expertise with Microsoft Office.
• Manage confidential and sensitive information.
Additional Information
Preferred Qualifications and Experience
• Skilled in field with sound industry and business knowledge.
• Demonstrated leadership skills.
• Proven ability to manage and execute projects.
• Good financial knowledge.
Behavioural competencies
• Excellent communication skills, both written and verbal.
• Good interpersonal and relationship building skills.
• Good Leadership, supervisory and influencing skills.
• Good coordination and organization skills.
• Strong client delivery focus.
• Adaptable, managing change and ambiguity with ease.
• Focus on quality and risk.
• Problem solving ability.
• Good business acumen.
• Diligent and quick learner
• Proactive and has the ability to assess a situation and independently take action to address it.