Job Description
DEPUTY DIRECTOR (FINANCE & ACCOUNTS)
JOB VACANCY No.: NaMATA/HR/06/2023
NaMATA JOB GRADE 3 – ONE (1) POSITION
(a) Job Specification
The Deputy Director (Finance & Accounts) will report to the Director (Corporate
Services). He / She will be responsible for ensuring prudent and optimum utilization of
Authority funds and preparing financial reports and managing the financial resources of
the Authority through preparation and submission of budget proposal to the government
and other financing agencies.
(b) Duties and Responsibilities
Specifically, duties and responsibilities will entail:
(i) Managing all issues pertaining to the Finance and Accounts functions of the
Authority;
(ii) Coordinating the development and implementation of sound financial
management policies and procedures for the Authority;
(iii) Coordinating the preparation of annual budget and forecasting of annual cash flow
requirements;
(iv) Enforcing budget cost controls among the Authority’s directorates, departments
and divisions by reviewing expenditure returns, prepare variance analysis and
recommending corrective action;
(v) Advising the Board and management on financial and accounting matters;
(vi) Ensuring the application of Government accounting policies in all the financial
operations of the Authority;
(vii) Planning and coordinating timely preparation of Annual Work Plans and Budget
Estimates;
(viii) Coordinating the development and management of internal controls and
compliance systems;
(ix) Ensuring the Authority maintains records of all its financial transactions;
(x) Coordinating preparation of the Annual Financial Report in accordance with
accounting standards and procedures;
(xi) Coordinating the preparation of the final Annual Statement of Accounts in
accordance with accounting standards, procedures and submission to the Board
and other relevant institutions;
(xii) Undertaking review of management accounting reports before submission to
senior management and the Board;
(xiii) Developing and maintaining complete and accurate records of the Authority’s
financial transactions by regularly reviewing the financial and accounting
systems;
(xiv) Monitoring and evaluating the utilization of Authority funds with a view to
accounting for all expenditures;
(xv) Ensuring compliance with applicable financial statutory obligations and circulars;
(xvi) Accounting for revenues generated from Appropriations-In-Aid (AIA) by the
Authority;
(xvii) Coordinating the consolidation of the Authority’s printed budget estimates and
revised budget as per guidelines issued by National Treasury;
(xviii) Developing and managing internal controls and compliance for the utilization of
the Authority’s financial resources;
(xix) Coordinating the Authority’s Public Private Partnership (PPP) program strategies;
(xx) Forecasting Annual Cash Flow requirements of Authority;
(xxi) Participating in stakeholder’s management to ensure sustainable partnership;
(xxii) Assessing Authority’s financial risks and develops strategies for mitigation;
(xxiii) Ensuring timely disbursement and payments for goods and services as per
contract terms;
(xxiv) Scheduling all payment within the Authority’s budgetary provisions;
(xxv) Reviewing expenditure returns from departments, prepares variance analysis and
recommends corrective action;
(xxvi) Analysing and interpret financial reports and other accounting records;
(xxvii) Maintaining accurate and complete financial records of the Authority’s
expenditures by regularly reviewing the financial and accounting systems;
(xxviii)Approving training projections for the department’s staff;
(xxix) Developing and installing effective financial management systems and
procedures;
(xxx) Maintaining efficient financial reporting and accounting;
(xxxi) Implementing accounting policies and procedures;
(xxxii) Preparing variance financial accounts analysis and recommends corrective action;
and
(xxxiii)Mentoring, coaching and counselling staff working in the department.
(c) Requirements for Appointment
For appointment to this grade, an officer must have:
(i) A minimum period of ten (10) years in relevant work experience and at least three
(3) years in a supervisory role in a position in the Public Service or Private Sector;
(ii) Master’s Degree in any of the following: Accounting, Business Administration,
Finance or their equivalent qualification from a recognized Institution;
(iii) Bachelor’s Degree in Commerce, Business Administration, Business
Management (Finance or Accounting option) or other relevant and equivalent
qualifications from a recognized institution.
(iv) Certified Public Accountant (CPA)(K) or Associate of Certified Chartered
Accountant (ACCA); and
(v) Membership and in good standing of the Institute of Certified Public Accountants
of Kenya (ICPAK) or any other recognized professional body.
(vi) Leadership Course lasting not less than four (4) weeks from a recognized
institution;
(vii) Registered with an accredited and recognized professional body;
(viii) Proficiency in computer skills; and
(ix) Fulfil the requirements of Chapter Six (6) of the Constitution of Kenya.
(d) Behavioural Competencies / Attributes
(i) Leadership skills
(ii) Problem-solving skills
(iii) Analytical skills
(iv) Negotiation skills
(v) Ability to mobilize resources
(vi) Communication skills