Job Description
CPSB/PSM/2023/10/04
OFFICE ADMINISTRATOR I,
NO. OF VACANCIES – ONE (1)
Terms of Service: Permanent and Pensionable
Job Group: CPSB 09
Salary as per salaries and Remuneration Commission of Kenya
Requirement for Appointment
(i) Served in the grade of Office Administrator II or a comparable grade in the Public
Service for a minimum period of three (3) years;
(ii) Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office
Management from a recognized institution
OR
Bachelor Degree in Social Sciences plus a Diploma in Secretarial Studies from a
recognized institution;
(iii) Certificate in Computer Applications from a recognized institution;
(iv) Certificate in Public Relations and Customer Care course lasting not less than two
(2) weeks from the Kenya School of Government or any other recognized
institution and
(v) Shown merit and ability as reflected in work performance and results.
Duties and Responsibilities
Taking oral dictation;
Managing e-office;
Word and data processing;
Operating office equipment;
Attending to visitors/clients;
Handling telephone calls and appointments;
Maintaining office diary and travel itineraries;
Ensuring security of office records, equipment and documents including classified
materials;
Preparing responses to simple routine correspondence;
Establishing and monitoring procedures for record keeping of correspondences
and file movements;
Maintaining an up to date filling system in the office;
Ensuring security, integrity and confidentiality of data;
Managing office protocol and etiquette;
Managing petty cash;
Supervising office cleanliness; and
Undertaking any other office administrative services duties that may be assigned.