Job Description
MG8
Reporting to the General Manager/Manager/Section Head/Regional Manager the
candidate will be responsible for performing all the general administrative and front office
work.
JOB PURPOSE:
• Prepare and process documents;
• Compose correspondences for the respective Officer’s signature;
• Format, proofread and assemble correspondence reports;
• Arrange for photocopies and telephone ‘callbacks’ where necessary;
• Screen and forward calls, re-route calls, take messages and schedule appointments;
• Maintain the Officer’s diary, coordinate schedules of meetings, appointments,
arranges meeting venues and prepares meeting files;
• Manage clients’ hospitality and providing backup data as needed;
• Responsible for the filing and retrieval system;
• Manage office materials and stationery through purchase requisition, and manage
imprest for office use; and
• Ensure the security of office records, equipment and documents including classified
materials.
REQUIRED QUALIFICATIONS:
• Bachelors’ Degree in Secretarial Studies from a from a recognized Institution;
OR
• Bachelor’s Degree in any field and a Diploma in Secretarial Studies/ Secretarial
course Stage III; and
• Proficiency in Computer Applications.