Job Description
ASSISTANT OFFICE ADMINISTRATOR: KEFRI 9
a) Duties and Responsibilities
Typing manuscripts and preparing responses to simple routine correspondences;
Maintaining office diary and protocol;
Handling telephone calls and appointments;
Ensuring security of office records, documents and equipment;
Processing data and manage e-office;
Operating office equipment;
Attending to visitors/clients;
Planning and scheduling meetings;
Reporting any repair needs in the office;
Management of office petty cash; and
Any other duty as may be assigned
b) Requirements for Appointment
i) Kenya Certificate of Secondary Education (KCSE) minimum grade “C-” (Minus) or
its equivalent from a recognized institution;
ii) Certificate in Computer applications; and
iii) Diploma/ Higher Diploma in Secretarial Studies from a recognized institution;
OR
iv. Have passed the following examinations from the Kenya National Examinations
Council (KNEC);
Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
Shorthand III (100 w.p.m);
Business English III/Communications II;
Office Management III/Office Administration and Management III;
Secretarial Duties II;
Commerce II;