Job Description
JOB DESCRIPTION FOR THE POSITION OF LEGAL
OFFICER-REF PPRA /LO- /6/2023
Job Title Legal Officer
Grade PPRA 6
Corporation/Organization Public Procurement Regulatory Authority
Location / Work Station Headquarters (Nairobi) & or in a Regional Office
Reporting Relationships
Reports to Principal Legal Officer
Direct Reports N/A
Indirect Reports Senior Legal Assistant
Legal Assistant
Job Purpose
To provide operational support in protecting the interest of the Authority in
litigation; drafting of contracts; preparing legal opinions and advisories; and
analysis of debarment and administrative review cases, towards the achievement
of the Authority’s strategic goals and objectives in the regulation of the public
procurement system in Kenya.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Supervise data entry and generation on administrative review and
debarment cases; executed and pending contracts and cases pending in
court.
II. Operational Responsibilities / Tasks
1. Draft pleadings and other documents for filing in court;
2. Attend court to represent the Authority;
3. Prepare documentation to be filed in court in cases where the Authority is
a party;
4. Prepare witness statements for use in court;
5. Provide input in drafting amendments to legislation and regulations to
facilitate the Authority’s operations;
6. Analyse debarment cases to be presented to the Debarment Committee.
7. Provide input in the legal and compliance audit of the Authority;
8. Draft contracts, memorandum of understanding, leases and agreements;
9. Follow up with external lawyers on monthly status reports and compile the
same or prepare status reports for internally handled cases;
10.Undertaking conveyancing for the Authority’s properties, conduct searches
on the Authority’s properties, and prepare leases and agreements where
the Authority is a landlord;
11.Provide input in the preparation of annual and quarterly departmental
reports;
12.Provide support in the Authority’s policy development and advise on legal
policy issues;
13.Articulate the department’s issues in various fora;
14.Drafting legal opinions;
15.Providing and interpreting legal information;
16.Participating in developing legal documents and instruments;
17.Provide support in legal risk reviews and advice;
18.Drafting contracts, internal policies;
19.Handling pre-litigation legal disputes and inquiries; and
20.Drafting court pleadings for filing in court;
21.Providing support in carrying out the legal compliance audit;
22.Drafting memorandum of issues on bills and legislation;
23.Providing support in implementation of the quality management system in
the department;
24.Draft notices of hearing to all parties to debarment proceedings
25.Draft issues for determination and necessary points of clarification to be
presented during a debarment hearing;
26.Provide support in prosecuting debarment cases before the Debarment
Committee;
27.Maintain records relating to debarment proceedings;
28.Prepare draft decisions for consideration by Debarment Committee;
29.Follow up to ensure publication of the names of the debarred firms on the
Authority’s website;
30.Prepare draft communication to the Cabinet Secretary responsible for
public procurement on gazettement of names of debarred firms;
31.Research on points of law as instructed relating to the mandate of the
Review Board by the Constitution, the Act and the Regulations;
32.Research and identify appropriate laws, judicial decisions, legal articles
and other material that are relevant to assigned cases;
33.Compile statistical analyses of cases handled and activities undertaken by
the Review Board;
34.Prepare draft legal opinions on ongoing cases that the members of the
Review Board can refer to in development of their decisions; and
35.Follow up progress and status of judicial review and appeal cases at the
Court and compile statistical and legal analyses of judgements rendered.
Job Dimensions:
I. Financial Responsibility
1. Provide input in preparation of the department’s budget;
2. Implement the department’s approved budget and procurement plan; and
3. Propose expenditure by the department
II. Responsibility for Physical Assets
Takes responsibility for the following assets:
1. Working tools - Laptop computer and iPad
2. Litigation files and records
3. Debarment files and records
4. Contract Files
5. Storage cabinets
6. Executive desk and chair
III. Decision Making / Job Influence
1. Operational decisions
2. Analytical Decisions
IV. Working Conditions
Office setting with occasional local travel
Working within strict timelines
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Bachelors of Laws (LL.B) degree from a recognized institution; and
2. Post graduate Diploma in Law (Advocates Training Programme).
Professional Qualifications / Membership to professional bodies
1. Membership to the Law Society of Kenya (LSK) in good standing;
2. Be admitted as an Advocate of the High Court of Kenya; and
3. Current Advocates Practicing Certificate;
Previous relevant work experience required.
N/A
Functional Skills, Behavioral Competencies/Attributes:
1. Organization skills
2. Interpersonal skills
3. Communication skills
4. Negotiation skills
5. Problem solving skills
6. Communication skills
7. Presentation skills
8. Self-driven
Remuneration Package
• Gross Pay-Ksh 127,000- 204,000 Per Month
• 30 leave days per year
• Leave traveling allowance @ I/3 (third) of the basic salary up to a
maximum of Ksh 50,000.
• A contributory pension scheme where the Employer contributes 20% and
employee contributes 10% of the basic salary per month.
• Medical cover both in and out patient for self-one spouse and up to four
children. Current annual limits are Out patient Ksh 300,000 and Inpatient Ksh 4,000,000
• Group life cover at basic salary for 60 months.
• Work Injury Benefit Cover and Group personal Accident Cover