Job Description
a) Job Specifications
Duties and responsibilities: -
i. Developing and updating file index;
ii. Receiving and filing of records and information;
iii. Making data entries;
iv. Storing and retrieving records and information;
v. Tracking of files and documents;
vi. Indexing, profiling and distribution of memos;
vii. Circulating of files and documents;
viii. Receiving, filing, retrieving and dispatching of records and information.
b) Persons Specification
For appointment to this grade, a candidate must have: -
i. Higher National Diploma/Diploma in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
ii. Meets requirements of the Chapter six (6) of the Constitution of Kenya.
c) Skills
i. Proficiency in computer applications;
ii. Organizational skills
iii. Communication skills; and
iv. Administrative skills
v. Analytical skills and keen to details.
d) Competencies
i. Ability to work under pressure;
ii. Ability to work independently and in a team;
iii. Ability to multi-task and prioritize work;
iv. Experience in document indexing;
v. Demonstrated experience in Filing.