Job Description
MANAGER, SUPPLY CHAIN MANAGEMENT – GRADE ACFC 3 (1 POST) -
ACFC/01/2024/004
Terms of Service
Five-year contract renewable subject to performance and retirement age
(a) Duties and Responsibilities
• Oversee the development, implementation and enforcement of supply chain
management policies and procedures in line with the Public Procurement and Disposal
Act and Regulations.
• Coordinate the implementation of supply chain management policies and procedures in
line with the Public Procurement and Disposal Act and Regulations.
• Facilitate the development and implementation of procurement plans and budgets as
well as expected outcomes.
• Coordinate operations of main office, Stores, Warehouse/Weighbridge.
• Liaise with relevant departments to coordinate importation and disposal of goods and
procurement of molasses.
• Oversee preparation of purchase orders, obtainment of authorized signatures and
forwarding procurement documents to Finance department for cheque processing.
• Ensure cost-effective disposal of obsolete machinery, equipment, furniture and other
salvage goods in accordance with Government policies and procedures.
• Review purchase requisitions against stock records and coordinating the development of
detailed tender specifications and performance standards to facilitate procurement of
capital equipment, goods and services in strict compliance to Government procedures
and regulations.
• Provide advisory services on procurement matters to the Director.
• Ensure compliance with the Public Procurement and Disposal Act and Regulations.
• Develop long-term and short-term procurement plans in liaison with users and as per the
Company’s material requirements.
• Facilitate preparation and consolidation of procurement and disposal plans.
• Coordinate procurement of quality materials and services to support the Company’s
operations.
• Coordinate internal monitoring and evaluation of the Supply Chain functions of the
Company.
• Oversee the preparation of bidding and prequalification documents for expression of
interest for the Company.
• Ensure that goods and services procured by Company meet tender specifications.
• Coordinate the identification, evaluation, selection and negotiation of contractual terms
and prices with third party providers including suppliers.
• Participate in development of detailed service level agreements for suppliers outlining
the key performance areas critical to the Company.
• Monitor suppliers’ performance to assess ability to meet quality and delivery
requirements.
• Convene and provide secretarial services to procurement committees; and Ensure that
planned stock levels will meet forecasted demand by monitoring stocks to identify
changes and determining re-order levels.
(b) Person Specification
For appointment to this grade, an officer must have:
• At least twelve (12) years’ experience, five (5) of which must be in management position.
• Master’s Degree in any of the following fields: Supply Chain Management, Economics,
Commerce, Procurement and Supplies Management, Business Administration, Logistics
or equivalent qualification from a recognized institution.
• bachelor’s degree in any of the following fields: Supply Chain Management, Economic,
Commerce, Procurement and Supplies Management, Business Administration, Logistics
or equivalent qualification from a recognized institution.
• A leadership course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Fulfilled requirements of Chapter Six (6) of the Constitution of Kenya.
(c) Key Competencies and Skills
• Strong analytical skills.
• Strategic and innovative thinking.
• Effective Communication skills.
• Strong interpersonal skills.
• Ability to mobilize resources.
• Negotiation skills.