Job Description
ASSISTANT OFFICE ADMINISTRATOR III, JOB GROUP ‘H’ ONE (1) POSTS
(b) Duties and Responsibilities
i. Taking oral dictation;
ii. Word and data processing;
iii. Managing e-office
iv. Operating office equipment;
v. Ensuring the security of office equipment, documents, and records;
vi. Attending to visitors/clients;
vii. Handling telephone calls and appointments;
viii. Maintaining an up-to-date filing system in the office; supervision of office
cleanliness;
ix. Performing any other duty that may be assigned by the supervisor.
b) Requirements for Appointments
i. Must be a Kenyan Citizen (Attach ID)
ii. KCSE Certificate.
iii. Diploma in Secretarial Studies from the Kenya National Examinations
Council;
OR
Business Education Single and Group Certificates (BES & GC) from the
Kenya National Examinations Council in the following subjects:
i. Shorthand II (minimum 80 w.p.m.);
ii. Typewriting III (50 w.p.m) Computerized Document Processing III;
iii. Business English II/ Communication I;
iv. Commerce II;
v. Office Practice II;
vi. Office Management III/Office Administration and Management III;
vii. Secretarial Duties II;
viii. Proficiency in computer applications.