Job Group: M
Duties and Responsibilities
Duties and responsibilities at this level will entail: taking oral dictation; using e-office to research and process data; operating office equipment; attending to visitors/clients; handling telephone calls; coordinating schedules of meetings and appointments; ensuring security of office records, equipment and documents including classified materials; preparing responses to routine correspondence; managing office protocol and etiquette; managing petty cash; monitoring procedures for record keeping of correspondence and file movements; maintaining an up to date filing system in the office; coordinating travel arrangements; handling customer inquiries and complaints; establishing and undertaking any other office administrative services duties that may be assigned.
Requirements for Appointment
For appointment to this grade, an officer must have:
i) Served in the grade of Senior Assistant Office Administrator for a minimum period of three (3) years;
ii) Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR
Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
a) Shorthand III (minimum 120 w.p.m)
b) Typewriting III (50 w.p.m)/Computerized Document Processing III
c) Business English III/Communications II
d) Commerce II
e) Office Practice II
f) Office Management III/Office Administration and Management III
g) Secretarial Duties II
iii) Certificate in Secretarial Management Course lasting not less than three (3) weeks from Kenya School of Government or any other recognized institution
iv) Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution
v) Certificate in Computer Application from a recognized institution; and
vi) Shown merit and ability as reflected in work performance and results.
Written applications enclosing Duly filled Makueni County Job Application Form, Current Curriculum Vitae, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;
The Ag. Chief Executive Officer
Makueni County Public Service Board
P.O. Box 49 - 90300
Makueni.
Or delivered by hand at the reception desk at Makueni County Public Service Board Offices located past Makueni Girls, Opposite Wote Technical Training Institute to be received on or before 5:00 p.m. on 21st September, 202.
NOTE:
(i) The Job Application Form can be downloaded from the County Public Service Board website: www.makuenipsb.go.ke
(ii) Only shortlisted candidates will be contacted and any canvassing will lead to automatic disqualification.
(iii) Shortlisted candidates will be required to produce their original National Identity cards, Certificates and Testimonials at the interview.
(iv) The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other disadvantaged persons are encouraged to apply.
(v) Affirmative action as stipulated in the constitution shall be applied.
(vi) The Board does not charge a fee at any stage of the recruitment process.
(vi) Applicants MUST comply with the requirements of Chapter 6 of the Constitution.