Job Description
ADVERT NO. NCRC/6/01/22
Position: Documentation Officer II – NCRC 7 - 1 Post
Job Summary
The purpose of the job is to provide implement library and documentation services and facilities
in the Centre through selection, acquisition, weeding, processing cataloguing and classification,
preservation, retrieval and dissemination of information in its various forms for user education
and guidance, current awareness, referral and reference in all topical arrears
(a) Duties and Responsibilities
This is the entry grade for this cadre. Under the supervision of Documentation Officer I, the
officer will undergo on-job training for a period of three (3) years, and will be performing the
following duties:-
1 Technical
a) Facilitate library and documentation services.
b) Implementation of library wok programs.
c) Selection and procurement of information and other library materials in consultation with
relevant staff of the Centre.
d) Issuing publications to library clients and keeping statistics of borrowed publications.
e) Cataloguing and classification of all information materials
f) Development of library/documentation Centre’s catalogue in its various forms either
manual or automated in order of author, subject, title, or classified and the completion
of user subject profiles to enable efficient dissemination of information.
g) Prepare and compile library quarterly reports to guide management on policy
development strategies and ensure compliance with statutory and organizational requirements.
h) Ensure desktop publishing of Centre’s publications and follow up for ease of access
by all users of the information
i) Facilitate proper selection, acquisition, weeding, processing, preservation, retrieval
and dissemination of all forms of published information in the Centre.
2 Strategic Planning Is expected to come up with suggestions on improved practice
3 Performance Management - Agree on performance target
- Development of individual work plan
- Fill PAS Forms
- Submit quarterly reports
- Provide supporting evidence for end year evaluation achievements.
4 Communication and Report Writing
- Basic explanation of services to employees of the organization or clients Detailed technical
explanation of services or concepts to employees of the organization or clients
- Simple verbal instructions to other employees within the organization
- Detailed e-mail, fax or mail correspondence
- Drafting of factual reports, presentations, procedure or policy documents or training
material
- Produce documentaries for the Centre
5 Governance Adherence to professional and national values
(b) Requirements for Appointment (Knowledge, Skills and Abilities)
(i) Level of Education/Academic Qualifications
- Bachelor’s degree in Library and Information Studies /Science or its equivalent from a
recognized university or institution
(ii) Professional Qualifications
- A Post graduate Diploma in Library and Information Studies/Sciences or its equivalent.
- A Bachelor’s degree in Library and Information Studies/Sciences or its equivalent.
(iii) Technical Competencies
a) Computer literacy
b) Knowledge of relevant legislation
c) Knowledge of professional standards
d) Analytical skills
e) Documentation skills
f) Communication and presentation skills
g) Office equipment operations
h) Knowledge of library operations
i) Information retrieval and research skills
j) Critical thinking
k) Creativity and innovation
l) Organization and planning skills
(iv). Common Competencies
a) ICT skills
b) Managerial skills
c) Planning skills
d) Time management
e) Listening skills
f) Communication and presentation
g) Interpersonal skills
h) Time management
Terms and Conditions of Service
The Centre will offer Competitive package in line with the Salaries and Remuneration
Commission (SRC) guidelines.
- Basic Salary and Allowances – as per the NCRC policy guidelines
- Other benefits – Comprehensive Medical Cover, Group Personal Accident and Group life
cover.
N/B: All positions advertised are on Permanent and Pensionable terms except the Deputy Director who shall serve for a Contract term of three (3) years renewable.