Job Description
SECRETARY III, JOB GROUP H (3 Posts)
Duties and Responsibilities:
- Handle incoming and outgoing telephone calls to ensure timely communication passed
on to the relevant office
- Operate office equipment in printing and photocopying documents to provide
administrative assistance to the institution;
- Prepare responses to simple routine correspondences in a timely manner;
- Assist the head of department in preparation of presentations materials and other
documentations for internal and external circulation;
- Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required;
- Classify documents and materials to ensure security and confidentiality of office records
- Receive and attend to visitors and clients in a professional and courteous manner and
direct them to the respective offices;
- Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment; and
- Maintain of an efficient, smooth and easily accessible filing system to ensure required
documents are traced in an efficient manner.
Qualifications Knowledge and Skills:
- Kenya National Examination Council exams in Shorthand III, Typewriting III, Business
English III, Office Practice II, Commerce II, Secretarial Duties II or
- Diploma in Secretarial Studies.
In compliance to article six (6) of the constitution of Kenya, the applicant should provide:
- Valid certificate of good conduct
- Tax compliance certificate
- HELB clearance