Job Description
Job Title: Assistant Administration Officer
Grade NAC 7
Job Purpose
Provide administrative support to Authority’s Departments and the Regional offices.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
Supervision of Administrative officers
II. Operational Responsibilities / Tasks
a) Organizing travel and accommodation, presentations, meetings, seminars, workshops, conferences, receive and attend to official guests
b) Managing day to day office affairs
c) Drafting simple routine correspondences e.g. reports, letters and typing from drafts
d) Attending to enquiries as appropriate;
e) Updating cashbook balances and submitting monthly reports on expenditure;
f) Managing office equipment e.g. fax, computer, scanner, telephone, printer, photocopier, stationery and make sure they are functional and notify the officer in charge in case of any issues
g) Receive and attend to official visitors
Job Dimensions:
I. Financial Responsibility
a) Updating cashbook balances and submitting monthly reports on office expenditure.
II. Responsibility for Physical Assets
Ensure security of office assets and equipment’s
III. Decision Making / Job Influence
Operational decisions.
IV. Working Conditions
a) Office setting compliant with OSHA
b) Enhanced working relationship with employees
c) Periodic field visits
d) Medical cover for self and family
e) Group Accident cover and life insurance
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
a) Diploma in Public/Business Administration, Office Management, any Social Science or
equivalent qualification from a recognized institution;
b) Minimum KCSE C- (minus) or its equivalent
Professional Qualifications / Membership to professional bodies
Business/Public Administration /Office Administration/Office Management or any Social Science discipline.
Previous relevant work experience required. N/A
Functional Skills:
• Supervisory skills
• Teambuilding skills
• Excellent customer care skill
• High level of integrity and Interpersonal skills
Behavioral Competencies/Attributes
• High level of attention to detail
• Ability to work with minimum supervision under strict deadlines
• Meets the requirements of Chapter Six of the Constitution