Job Description
Job Reference No.: QS/AS/04/2022
Location: Taita Taveta
Type of engagement: Permanent and Pensionable
Job Purpose:
To provide administrative support to the Board of Directors, C.E.O, Senior Managers, Stakeholders and Staff.
Job Description:
a) To manage the C.EO’s diary/itinerary and facilitate his work plan.
b) To schedule and co-ordinate Board meetings.
c) Prepare confidential and sensitive documents/reports for board/C.E.O for flow of information.
d) Responsible for safe custody for all confidential files and documents; ensure minimum delay in retrieval when required.
e) Book and coordinate the C.E.O’s /Board travel itinerary both local and international trips and ensuring that all expenses related to the trips are processed.
f) Handling mail and correspondences, typing minutes of the BOD and all office correspondence.
g) Screening calls, e-mails, receiving clients from all levels of seniority and directing them to appropriate sections for actions and feed-back.
h) Perform any other duties assigned by the C.E.O.
Necessary Qualifications and Skills:
Qualifications:
a) Higher Diploma in Secretarial Studies or equivalent from a recognized institution.
b) Minimum Typing ii
Skills and Desired Qualities:
a) Listening Skills
b) People management
c) Report writing skills
d) Able to handle difficult customers with diplomacy and tact.
e) Knowledge and experience of working with accounting packages.
Experience:
Minimum 3 years relevant experience.