Job Description
TRAINING ASSISTANT- MARKETING/ADMINISTRATION, Ref. TA-001/2022
Department: Training
Reporting To: Training Manager
Job Summary:
The main purpose of the training assistant is to ensure that targets for CPD workshops are met. This is achieved by ensuring that all the workshop information has reached the target market on time and also making follow ups to boost the number of attendants
KEY DUTIES AND RESPONSIBILITIES
The following are the duties to be carried out as directed, and shall include but not be limited to:
Support Market Survey
- Sends out Training needs assessment questionnaires
- Makes follow ups to ensure sample size is obtained
Market upcoming workshops
- Sends out letters with the help of the market support team to relevant market groups
- Sends out emails to relevant market groups
- Ensures workshop advertisements are on the organizations website and other social
media sites
- Makes follow-up calls to the relevant market groups
- Compiles a list of confirmed attendants
Package workshop materials
- Prepares all the relevant workshop materials
- Liaises with the CPD coordinator on the dispatch of these material to the workshop
venue
Register workshop participants
- Ensures each participant signs the workshop sign in sheet
- Collects any workshop fees payments
- Ensures all participants receive their workshop participation certificates
- Ensures that all participants are comfortable during workshops
- Interacts with the participants to get feedback on the workshop organization
Compiles
- Compiles lists of all participants and their contact details
- Awards CPD points to members of the Institute
- Updates the CPD register
-Liaises with the accounts office for payments, LPO’s and invoicing of participants
- Assist in ensuring that all processes involved with organizing events are properly documented and filed electronically/ physically
- Analyzing and entering information from workshop evaluations in a prescribed format
- Any other duties which may be assigned.
QUALIFICATION AND KNOWLEDGE
- Degree in a Business-related field
- Professional Certification in marketing/administration/business management or a relevant field is an added advantage
EXPERIENCE
- Minimum of two (2) years of working experience in marketing/office administration in a
comparable position from a reputable organization
- Working experience in a similar professional body is an added advantage
SKILLS/COMPETENCE
- A team player with strong analytical skills.
- Excellent communication and interpersonal skills
- Be a Team player
- IT proficiency, knowledge of relevant computer applications
- Excellent planning and organizational skills
- Time management skills
- Ability to multi-task.
In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
- Valid certificate of Good conduct
- Clearance certificate from the Ethics and Anti-Corruption Commission
- Certificate of compliance from the Higher Education Loans Board (HELB)
- A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
- A valid certificate of clearance from the Credit Reference Bureau
- A relevant identification document
- Valid Membership Certificate from relevant Professional body