Job Description
OFFICE ASSISTANT/MESSENGER, Ref. OA-002/2022
Department: Human Resource & Administration
Reporting To: Administration Assistant
Job Summary
The Office Assistant/Messenger will provide reliable office support and messenger services to the Institute.
KEY DUTIES AND RESPONSIBILITIES
- Collection and delivery of mail and other documents/packages or materials as required from and to the post office, government agencies and other organizations.
- Sorting, packaging, delivery and pick up of mail from various offices on the premises at regular intervals.
- Maintenance of records as required.
- Monitor and report any faults on all the office equipment and furniture.
- Operate photocopying and printing machines, and filing.
- Ensure the offices, meeting rooms are clean and all equipment in good working condition.
- Organize office tables and surfaces in an orderly manner
- Any other duties as may be delegated by your supervisor
QUALIFICATION AND KNOWLEDGE
- At least a high school certificate
- Proficiency in English and Kiswahili languages
- Has a thorough knowledge of Nairobi and its surrounding towns
EXPERIENCE
- One (1) Year of relevant working Experience in an office set up.
SKILLS/COMPETENCE
- Has adequate comprehension skills to understand instructions
- Maintain high standards of confidentiality and is highly trustworthy
- Ability to perform a variety of standard office related tasks
- Good interpersonal, Communication and Organizational skills
- Consistently approaches work with energy and a positive, constructive attitude.
- Focuses on result for the client and responds positively to feedback.
In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
- Valid certificate of Good conduct
- Clearance certificate from the Ethics and Anti-Corruption Commission
- Certificate of compliance from the Higher Education Loans Board (HELB)
- A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
- A valid certificate of clearance from the Credit Reference Bureau
- A relevant identification document