Job Description
RECORDS MANAGEMENT OFFICER - KCAA SCALE 11
(REF: HR/AD/17/22) – 1 POST
Department Human Resource and Administration
Reports To: Senior Records Management Officer
Job Purpose To perform records management duties in the Authority.
Scope of work duties/responsibilities
-Receiving, opening and dispatching mails.
- Maintaining registers for incoming and outgoing mails.
- Ensuring security of files and documents including equipment in the section.
- Ensuring all unattended correspondences are brought to the attention of
supervisor for appropriate action.
- Facilitating delivery of documents to required offices.
- Following up on files and documents from offices for retrieval and safe custody.
- Ensuring proper Maintenance of both active and archived records.
- Maintaining the security and confidentiality of information in accordance with
organizational policy and legislative requirements;
- Ensuring accurate recording, filing and distributing all inward and outward
correspondences including mails, email and internal correspondences.
- Assisting in the review and implementation of records management policies and
procedures;
- Ensuring that file movement records are updated and maintained;
- Classifying and indexing of records;
Qualifications
- Bachelor’s Degree in any of the following disciplines: - Information Science
Management, Records Management, Library science or equivalent qualifications
from a recognized Institution will be an added advantage.
- Diploma in any of the following disciplines: Record Management, Information
Management, Information Science, Library Science or equivalent qualifications
from a recognized institution.
- Supervisory course lasting not less than two (2) weeks from a recognized
institution.
Experience
- At least Four (4) years’ working experience in records management;
Knowledge and skills
- Good Communication and interpersonal skills.
- Demonstrated professional competence in records management work as
reflected in work performance and results.
- Proficiency in Computer Applications.