Job Description
Job Title: Deputy Director Supply Chain Management (One position)
Reference: HR/7/DDSCM/2021/14
Job Grade: KIP 3
Basic Salary Scale: KES 197, 923 - 279,187 per month
Department: Supply Chain Management
Supervisor: Executive Director
Position Summary
Head of Supply Chain Management Department with the
responsibility of leading and coordinating procurement of goods,
works and services as well as disposal of assets in KIPPRA, are
done in compliance with the Public Procurement and Asset
Disposal Act and Regulations, to facilitate the operations of the
Institute whilst ensuring value for money.
Key Responsibilities
Duties and responsibilities will entail: -
(i) Overseeing the preparation of procurement plan for the Institute;
(ii) Ensuring approved procurement plan of the Institute is submitted to the Public Procurement Regulatory Authority (PPRA) within sixty (60) days;
(iii) Overseeing the preparation of procurement reviewing briefs for Public Procurement
Administrative Reviewing board/court hearings;
(iv) Coordinating sensitization of youth, women, and persons with disabilities;
(v) Overseeing the day-to-day activities of the department;
(vi) Providing guidance to the disposal committee members on disposal of assets;
(vii) Overseeing proper management of inventory, stores, and assets;
(viii) Ensuring preparation of annual work plan, budget, and reports;
(ix) Ensuring adherence to records management policy;
(x) Reviewing tender evaluation reports and providing signed professional opinion to the
accounting officer;
(xi) Mentoring and motivating supply chain management staff and ensuring a good working environment;
(xii) Providing guidance in the overall Supply Chain Management policy and management;
(xiii) Participating in negotiations in matters pertaining to Supply Chain Management; and
(xiv)Implementing inventory management information system.
Qualifications
For appointment to this grade, a candidate must have:
(i) Bachelor’s degree in Business Administration (Supplies Management Option) or equivalent qualification from a recognized institution;
(ii) Master’s degree in Supply Chain Management or equivalent qualification from a recognized institution;
(iii) Minimum nine (9) years relevant work experience, three (3) in management;
(iv) Leadership course lasting not less than four (4) weeks from a recognized institution;
(v) Active member of Kenya Institute of Supply Management;
(vi) Computer skills; and
(vi) Fulfil the requirements for Chapter six (6) of the Constitution.
Functional Skills, Behavioral Competencies, and Attributes:
Functional skills
1. Strong planning skills;
2. Good time management, with the ability to work under pressure, maintain accuracy;
3. Problem-solving skills and making decisions, thinking strategically and laterally;
4. Excellent relationship management skills, with the ability to work collaboratively with internal and external stakeholders;
5. Excellent negotiation and influencing skills;
6. Business management and analytical skills;
7. Ability to lead and motivate a team;
8. Proficiency in computer applications; and
9. Information Technology literacy and ability to handle electronic data.
Behavioral competencies and attributes
1. Understanding risk management in the context of the supply chain;
2. Proven ability to lead and manage complex projects within timelines and budgetary constraints across functional areas;
3. Understands market dynamics as well as the legal and regulatory landscape;
4. Logical and systematic approach to work experience with a track record of operational service level and efficiency improvement;
5. Demonstrate a high degree of professional competence, managerial and administrative capability as reflected in work performance and results;
6. Integrity and accountability.