Job Description
Job Title: Principal Human Resource and Administration Officer
(One position)
Reference: HR/7/PHRAO/2021/22
Job Grade: KIP 4
Basic Salary Scale: KES 147,181-207,612 per month
Department: Human Resource and Administration
Supervisor: Deputy Director, Human Resource and Administration
Position Summary
To initiate, formulate and manage the implementation of human
resource activities in such areas as recruitment, staffing, training
and development, employee relations, welfare and remuneration
within the framework of the Institute’s human resource objective,
policies and regulations for effective management of Human
Resources at the Institute.
Key Responsibilities
Duties and responsibilities will entail: -
(i) Preparing and overseeing implementation of human resource strategies, policies, procedures, programmes, work plans and budgets;
(ii) Establishing and managing an efficient and effective, professional and sustainable human resource system;
(iii) Overseeing and managing performance management and incentive systems;
(iv) Coordinating, Monitoring and evaluating staff training and development programmes;
(v) Ensuring implementation of computerized human resources management
infrastructure;
(vi) Managing all industrial relations issues;
(vii) Participating in the appraisal of staff in the department;
(viii) Supervising staff in the department;
(ix) Guiding members of staff by providing human resource advice and analyze information relating to staffs for decision making;
(x) Advising the management of legal implications of human resource issues related to disciplinary and employee grievances, transfers, and redeployment;
(xi) Overseeing the security functions at KIPPRA by liaising with the stakeholders on a need basis;
(xii) Monitoring the general maintenance of KIPPRA's installations, grounds and offices;
(xiii) Ensuring development and adherence to maintenance schedules;
(xiv) Ensuring that general office services, transport and messenger services are provided efficiently by monitoring the utilization of resources and addressing shortages promptly;
(xv) Coordinating human resource management activities; and
(xvi) Assisting in managing the day-to-day operations of the department.
Qualifications
For appointment to this grade, a candidate must have: -
(i) Bachelor’s degree in Human Resource Management, Administration, or equivalent qualification from a recognized Institution;
(ii) Master’s degree in Human Resource Management or any other equivalent qualification from a recognized institution;
(iii) Diploma Human Resource Management, Human Resource Development or Industrial Relations, or its equivalent qualification from a recognized institution;
(iv) Management course lasting not less than four (4) weeks from a recognized institution;
(v) At least six (6) years’ experiences in Human Resource and Administration;
(vi) Experience in using computerized Human Resource applications;
(vii) Active full membership of IHRM;
(viii) Computer Skills; and
(ix) Fulfil the requirements of Chapter six (6) of the Constitution.
Functional Skills, Behavioral Competencies and Attributes:
Functional Skills
1. Leadership Skills;
2. Negotiation Skills;
3. Communication skills;
4. Mentorship Skills;
5. Team Building Skills;
6. Problem-solving skills;
7. Analytical skills;
8. Supervisory skills;
9. Counselling skills; and
10. Presentation skills.
Behavioral competencies and attributes:
1. Strategic thinking;
2. Critical thinking;
3. Team player;
4. Ability to work under pressure; and
5. Motivational competencies.