Job Description
KCCB-ACTS/9/2022/10 – MONITORING AND EVALUATION (M&E) OFFICER I
JOB PURPOSE
Reporting to the Monitoring and Evaluation (M&E) Advisor, the incumbent will
provide M&E support in executing the U.S. President’s Emergency Plan for AIDS
Relief (PEPFAR) activities within KCCB ACTS. S/He will coordinate facility and
partner level Data Management teams in meeting all PEPFAR, KCCB ACTS and
Ministry of Health (MOH) data reporting requirements. Responsibilities include but
not limited to: MER indicator understanding and reporting, conducting Data Quality
Assessments (DQA), data entry, cleaning and reporting in DATIM, DHSI2, Kenya
EMR and 3PM. The incumbent will work closely with the M&E Advisor in the design
and implementation of all monitoring and evaluation activities under KCCB ACTS
program.
KEY RESPONSIBILITIES
1. Provide technical assistance to KCCB ACTS and stakeholders on SI and
M&E
2. Ensure data is well captured and reported accurately.
3. Participate in data collection and entry of the MER indicators and non-MER
indicators into the approved system.
4. Review performance of MER key indicators against annual target and
participate in monthly data review meetings
5. Create various visualization to show performance of program data
6. Support KCCB ACTS program in implementing MOH Kenya EMR system to
improve efficiency of reporting and data management of the allocated key
indicators.
7. Coordinate monthly data collection of MER indicators and entry for all the
supported facilities into Kenya EMR, 3PM and DHSI2 platforms. This entails
coordination of partners to meet data entry deadlines, cleaning data, working
with the relevant program officers to review data, and compile narratives
8. Receive, verify and compile quarterly PEPFAR supplemental data sets.
9. Work closely with KCCB ACTS supported facilities and partners to provide
support and become familiar with Kenya EMR system and MER indicator
reporting requirements.
10.Train and build capacity of data officers, data clerks and other field staff on
all data collection tools (PEPFAR, MOH, etc.) registers, and any other custom
tools developed by the program.
11.Participate and conduct DQA activities at the facility level following the SOPs
and develop workplans for sealing the gaps identified.
12.Sharing DQA findings with all relevant stakeholders, partners and program
staff ensuring follow-up of action items, verified and corrective actions are
implemented.
13.Implementation of electronic medical record (EMR) systems within supported
health facilities.
14.Build the field and facility level staff’s ability to effectively use paper-based
and electronic systems for monitoring programmatic performance and
monthly reporting.
15.Work with the finance team to ensure cost per unit (CPU) analysis is
submitted in a timely manner.
16.Quarterly review of program activity reports and partner performance
invoices to ensure correct data is captured.
17.Participate in monthly data calls with the IHPT team.
18.Any other responsibilities as reasonably assigned by the supervisor.
Minimum Qualifications, Experience & Skills
1. Bachelor’s Degree in Information Technology, Health Records,
Statistics, M&E or other relevant qualification from an accredited
institution.
2. Master’s in Public Health, Statistics, or epidemiology is an added
advantage.
3. Minimum of 3-5 years related work experience.
4. 3 years’ experience working with PEPFAR and MOH data reporting,
M&E or Strategic Information activities.
5. Demonstrable knowledge of EMR systems
6. Experience working with Faith based facilities
7. Ability to meet strict deadlines with strong attention to consistency,
detail, and quality.
8. Excellent report writing, analytical and communication skills, including
oral presentation skills.
Other Personal Attributes
1. Integrity
2. Self-driven
3. Innovative
4. Intelligent
5. Detail oriented
6. Adaptable
7. Resilient
8. Result oriented
9. Team Player/leader
10.Good knowledge of Social Teachings of the Church and Ethical Principles