Job Description
Reports to: Facility In-Charge
Location: Athi-River Level 4 Hospital
Key Function:
Facility Data Clerk will be fully responsible for patient health records and patient information management in the health facility.
Roles and Responsibilities:
• Support management of patient filing system at health facility, this will include day-to-day retrieval of patient charts, archival and safe storage of files and registers in all service delivery points.
• Monitor to ensure complete documentation of patient files and registers including filling of page summaries in all facility registers.
• Routine data updating of patient information from files, registers and other reporting tools to EMR.
• Data entry and updating of patient information from data capture and recoding tools to EMR.
• Conduct routine data quality audit of facility records, all patient beneficiary records and registers.
• Compile and ensure timely submission of facility monthly MOH reports (MoH 731, MoH 731 Plus, and KPIF as well as Program reports.
• Timely and correctly, upload all appropriate facility data into KHIS, 3PM, National Data Ware House and other databases as may be required by the program and MoH.
• Conduct timely facility level data analysis and implement DDIU strategies for improved data use.
• Disseminate reports on a monthly, quarterly and on need basis to the facility multi-disciplinary team.
• Monthly update of ALL facility-talking wall charts for facility progress review.
Reporting:
Compile monthly MoH 731/ 731-Plus and PEPFAR/DATIM/3PM HIV-related reports
Qualifications and Desired Skills:
• College Diploma with a specialization in Health Records and Information
• Computer proficiency particularly with the MS-Office suite
• A good understanding of health data management
• 1 – 3 years’ experience in a health facility supporting HIV programs.
• Knowledge on KP SI systems is an added advantage