Job Description
ASSISTANT DIRECTOR, EXAMINATIONS ADMINISTRATION:KNEC GRADE 4 (2
POSTS)
(a) Job Specifications
In Examinations Management
(i) Preparing registration circulars on examination activities and calendar of examination
activities within the section;
(ii) Supervising the registration of candidates;
(iii) Enforcing entry requirements for various courses as per the regulations;
(iv) Resolving examination related queries;
(v) Preparing draft programs schedules for processing of examination /assessment;
(vi) Leading teams during the processing of examinations/assessments results;
(vii) Preparing draft schedules for centering and dispatch of examination/ assessment
materials;
(viii) Estimating and presenting logistical requirements of examinations administration in
the section;
(ix) Preparing interventions to address operational challenges within the section;
(x) Preparing advertisements for print media of examination/assessment activities in the
section;
(xi) Leading the teams during the processing of examination/assessment;
(xii) Preparing reports upon completion of each activity done in the section;
(xiii) Coordinating and supervising the staff within the section;
(xiv) Implementing the Quality Management Systems, updating the risk register and
appraising staff within the section;
(xv) Preparing and implementing the work plans in the section.
In Field Administration
(i) Receiving, sorting, packing answer scripts from Sub County Directors of
Education after administration of examinations;
(ii) Dispatching and returning answer scripts and other related examination materials to
and from marking centres;
(iii) Processing examinations of examination centre bills and examiners claims in liaison
with Finance division;
(iv) Preparing schedules of appointment and promotion of senior examiners in
consultation with the head of division;
(v) Preparing the documents required by the field administration personnel for the
examinations/assessments administration process;
(vi) Preparing programs and draft budget estimates for briefing and sensitization of field
officers and examiners;
(vii) Compiling a list of applications from centres requesting to be used as marking
centres;
(viii) Preparing the draft questionnaires and related documents for inspection of marking
centres;
(ix) Preparing programs, budgets, materials for the training of examiners;
(x) Compiling a list of successful examiners for uploading to the examiners' database
and responding to unsuccessful examiners.
(xi) Preparing programs, budgets, relevant documents, stationery to facilitate the
marking of examinations;
(xii) Coordinating the marking exercise in the marking centre;
(xiii) Coordinating and supervising the staff within the section;
(xiv) Implementing the Quality Management Systems, updating the risk register and
appraising staff within the section;
(xv) Preparing and implementing the work plans and preparing reports upon completion
of each activity done in the section.
(b) Person Specifications
(i) At least ten (10) years cumulative relevant work experience, three (3) of which should
have served at management level;
(ii) Masters Degree in Education or equivalent qualification from a recognized institution;
(iii) Bachelors Degree in Education from a recognized institution;
OR Bachelors Degree in a relevant discipline plus a Post Graduate Diploma in
Education from a recognized institution;
(iv) Management Course lasting not less than four (4) weeks from a recognized
institution;
(v) Demonstrated competence and merit in work performance;
(vi) Proficiency in computer applications.
(c) Key Competencies, skills and attitudes
(i) Analytical skills;
(ii) Communication and reporting skills;
(iii) Mentoring, coaching and leadership skills;
(iv) Interpersonal and negotiation skills;
(v) Team player and
(vi) Integrity.