Job Description
SENIOR OFFICE ADMINISTRATOR, GRADE REREC 5 (1 POST)
(a) Job Specification
(i) Ensuring security of office equipment, documents and records;
(ii) Processing data and managing E-office;
(iii) Planning and organizing meetings, workshop/conferences and seminars;
(iv) Operating office equipment;
(v) Responding to correspondences; attending to visitors/clients;
(vi) Handling telephone calls, enquiries and appointments;
(vii) Handling protocols and confirming travel itineraries;
(viii) Managing office petty cash; and
(ix) Guiding and supervising Assistant Office Administrator.
Person Specifications
For appointment to this grade, a candidate must have:-
(i) A minimum period of four (4) years relevant work experience;
(ii) Bachelors degree in Secretarial Studies, Business
Management/Administration or any other equivalent from a recognized
institution;
(iii) Pass the following examinations from the Kenya National Examinations
Agency (KNEC);
a) Typewriting III (Minimum 50 w.p.m.)/Computerized document
processing III;
b) Shorthand III (120 w.p.m.);
c) Business English III/Communications I;
d) Office Management III/Office Administration and Management III;
e) Secretarial Duties II; and
f) Commerce II.
(iv) Certificate in supervisory Course lasting not less than two (2) weeks from
a recognized institution;
(v) Proficiency in computer applications;
(vi) Shown merit and ability as reflected in work performance and results; and
fulfilled the requirements of Chapter Six of Constitution.