Job Description
SEZA is seeking to recruit a highly motivated, skilled, dynamic, results oriented and innovative individual of high integrity to fill vacant positions. SEZA invites applications from suitably qualified persons to fill the position of Office Administrator.
Career Information
Position Name OFFICE ADMINISTRATOR
Contract Type permanent
Contract Period -
Salary Range -
Job Summary
SEZA is seeking to recruit a highly motivated, skilled, dynamic, results oriented and innovative individual of high integrity to fill vacant positions. SEZA invites applications from suitably qualified persons to fill the position of Office Administrator.
Job Responsibilities
(a) Job Specifications
Duties and responsibilities at this level will entail: -
i. Preparing responses to simple routine correspondences;
ii. Maintaining office diary;
iii. Handling telephone calls and appointments; taking oral dictation;
iv. Attending to visitors/clients;
v. Maintaining schedule of meetings;
vi. Managing office protocol and etiquette;
vii. Ensuring security of office records, documents and equipment; and
viii. Handling office petty cash
Education Requirements
Professional Qualifications and Experience
For appointment to this position, a candidate must possess:
For appointment to this grade, a candidate must have: -
(i) Bachelors Degree in Secretarial Studies or Bachelors of Business and Office Management or any other equivalent and relevant qualification from a recognized institution.
OR
Bachelors Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution or Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council.
(ii) Proficiency in computer applications
Experience Requirements
i. Served in the grade of Office Administrator for a minimum period of four (4) years or in a comparable position in a public or private sector;
Skills and Competence
i. Possess good oral and written communication skills including report writing;
ii. Have a good understanding of the SEZA Mandate;
iii. Demonstrate a high degree of professionalism and competence in work performance;
iv. Be computer literate;
v. Have good interpersonal.
Job Requirements
Qualified applicants will be required to submit the following documents;
(i) Curriculum Vitae
(ii) Cover Letter
(iii) Copies of academic and professional certificates
(iv) National Indentity Card/Passport
Support Documents Requirements
Successful applicants will be required to satisfy the provisions of Chapter six of the Constitution of Kenya 2010
by submitting the following compliance certificates;
(i) Kenya Revenue Authority (Tax Compliance Certificate);
(ii) Higher Education Loans Board (Compliance Certificate);
(iii) Commission for University Education for degrees obtained outside Kenya;
(iv) Ethics and Anti-Corruption Commission (Clearance Certificate);
(v) Directorate of Criminal Investigation (Certificate of Good Conduct);
(vi) Credit Reference Bureau (Clearance Certificate).