Job Description
HR Jobs In Kenya.
HR Assistant III at Catholic University of Eastern Africa
The Catholic University of Eastern Africa (CUEA), like most other universities, started in a modest way. It commenced as a graduate school of theology known as the Catholic Higher Institute of Eastern Africa (CHIEA). The Institute (CHIEA) was founded in 1984 by the regional ecclesiastical authority known as the Association of Member Episcopal Conferences of Eastern Africa (AMECEA). Eritrea, Ethiopia, Kenya, Malawi, Sudan, Tanzania, Uganda and Zambia are the member countries of AMECEA.
Duties and Responsibilities
• Prepares detailed job descriptions in collaboration with the various heads of departments and ensure that every employee has a signed job description;
• Prepares advertisement of vacant posts and ensure adherence to policies and procedures;
• Ensures that applications received are categorized, filed accordingly and directed to the undersigned as per the advertisement made;
• Prepares short listing sessions including formulation of shortlisting instruments, notifying the panel and writing the shortlisting reports;
• Prepares interviews including formulation of interview score-sheets, calling candidates for interviews and ensures that the interview panel is notified in good time;
• Takes minutes in interviews and ensures that the minutes are ready in good time for prompt implementation of the recommendations;
• Conducts reference checks on all selected candidates for recruitment and presents the reports before the staff is hired or confirmed depending on the circumstances;
• Informs both successful and unsuccessful applicants in writing of the panel decision;
• Notifies the successful candidates to present a medical examination report before they are officially appointed;
• Prepares appointment letters;
• Ensures all new staff are issued with the medical scheme registration form, Group life registration and beneficiaries forms;
• Prepares profiles for new staff to be presented both Council Staffing Committee and the University Council;
• Keeps statistics of vacant posts, number of applicants, gender, etc., for management reports as may be required;
• Works closely with the Human Resources Manager to ensure new employees are inducted as per the laid down procedures;
• Assists in organizing formal induction/re-induction sessions including informing the staff to be inducted; drafting the induction programme, making arrangements and evaluation of the induction sessions;
• Prepares information needed to create new employee profile and to place new employee on payroll including organizing for staff identity cards;
• Generates and distributes a variety of reports and statistical summaries regarding employee skills, pay, data, and related information;
• Compiles a report on monthly payroll changes in staff salary/salary related information to be presented to the Payroll Office to ensure timely payroll processing;
• Responds to all unsolicited applications in writing;
• Supports the HR Office in secretarial and administrative work including organizing
• meetings, taking minutes and generation of reports among other duties;
• Any other duty as may be assigned by the supervisor from time-to-time.
Minimum Qualifications, Skills and Competences:
• Must have a Bachelor’s degree in HRM or Bachelor’s degree in a related social science and Higher diploma in Human Resources
• Member of the IHRM
• Must have at least three (3) years’ experience in a busy/reputable organization;
• Should be proficient in all MS Office packages;
• Must have experience in labor laws, HR procedures and policies;
The Person
• Should be a creative and innovative team player;
• Should possess good interpersonal and communication skills;
• Should be a person of integrity; morally upright and mature;
• Should be able to work under minimum supervision;
• Should have excellent team leadership skills;
• He/she should be fiexible and adaptable enough to work in a multicultural environment;