Job Description
Assistant Manager, Human Resource and Administration
Job Title
Grade COB 6
Corporation/Organ
ization Office of the Controller of Budget
Directorate Human Resource and Administration
Department Human Resource
Location / Work
Station Headquarters
Reporting Relationships
Reports to Manager Human Resource and Administration
Direct Reports Human Resource Officer
Indirect Reports Clerical Officer
Job Purpose
This position is responsible for implementing human resource policies,
strategies, standards, frameworks, work plans, legislation, guidelines,
procedures and regulations.
N/A
II. Operational Responsibilities
(i) Implementing human resource policies, strategies, standards,
frameworks, work plans, legislation, guidelines, procedures and
regulations;
(ii) Carrying out training and development, skills gap analysis, training
needs assessment and training projections in OCOB;
(iii) Developing, implementing and reviewing the organization
structure, staffing, career progression guidelines, job evaluation,
workload analysis, human resource policies and procedures
manuals, talent management and succession plans in OCOB;
(iv) Analysing, verifying and compiling data on recruitment, selection,
promotions, compensation, benefits, salary structure review, payroll
audit, staff bio-data, retention, staff welfare, employee relations and
separation processes in OCOB;
(v) Administering the Declaration of Income, Assets and Liabilities
forms;
(vi) Guiding staffing on signing and filing of the Public Officer Code of
Conduct and Ethics forms;
(vii) Implementing the disciplinary procedures;
(viii) Validating payroll data;
(ix) Preparing and compiling reports on the implementation of
Performance Management Systems including Performance
Appraisal;
(x) Administering questionnaires on compliance with Values and
Principles of Public Service in line with Articles 10 and 232 of the
Constitution;
(xi) Updating and monitoring employee leave records;
(xii) Carrying out employee/customers satisfaction surveys for OCOB;
(xiii) Developing, updating and maintaining human resource data
relating to skills inventory and staff bio-data;
(xiv) Preparing and implementing agenda, minutes and resolutions of the
Human Resource Management Advisory Committee; and
(xv) Promoting Business Process Re-engineering (BPR).
Job Dimensions:
I. Financial Responsibility
Preparation of departmental budget
II. Responsibility for Physical Assets
Responsible for the assets assigned by the office of the Controller of Budget as
per office’s asset register
III. Decision Making/Job Influence
a) Analytical
b) Operational
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s degree in any of the following disciplines: Human Resource
Management, Industrial Relations, Business Administration or equivalent
qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies
i)Higher Diploma in Human Resource Management or Certified Professional
Secretary (CPS) or its equivalent from a recognized institution; and
ii)Membership in good standing with a relevant professional body
Previous relevant work experience required.
Served in the grade of a Human Resource Officer for a minimum period of four
(4) years or at least eight (8) years of experience in a relevant field.
Functional Skills, Behavioral Competencies/Attributes:
i)Certificate in management course lasting not less than four (4) weeks from a
recognized institution;
ii)Proficiency in computer applications;
iii)Met the requirements of Chapter Six of the Constitution; and
iv)Shown merit and ability as reflected in work performance and results.