Job Description
RECORDS MANAGEMENT OFFICER
JOB VACANCY No.: NaMATA/HR/20/2023
NaMATA JOB GRADE 6 – ONE (1) POSITION
(a) Job Specifications
This will be an entry level for degree holders into this cadre. An officer at this level will
work and the supervision of a Senior Officer.
(b) Duties and Responsibilities
Specifically, duties and responsibilities will entail:
(i) Ensuring security of information, documents, files and office equipment
(ii) Supervision of the registry; sorting and classifying documents for filing.
(iii) Storage, updating and maintenance of personnel records and file index
(iv) Controlling opening of open, confidential and secret files
(v) Custody and Maintenance of Authority documents; ensuring security of
information and Records in a Registry / Archives.
(vi) Ensuring mail are received, sorted, opened, and dispatched and related registers
are maintained
(vii) Planning appropriate office accommodation for registries;
(viii) Ensuring that file movement records are updated and maintained;
(ix) Overseeing security of files and documents;
(x) Ensuring receipt and proper dispatch of mails and maintaining relate; and
(xi) Digitizing Authority’s documents for circulation and archiving.
(c) Requirements for Appointment
For appointment to this grade, an officer must have:
(i) Bachelor’s Degree in any of the following disciplines: - Information Science
Management, Records Management or any of the Social Sciences plus a Certificate
in Records Management/Information Management or other relevant and equivalent
qualifications from a recognized institution;
(ii) Proficiency in computer skills; and
(iii) Fulfil the requirements of Chapter Six (6) of the Constitution.
(d) Behavioural Competencies / Attributes
(i) Strong communication and reporting skills;
(ii) Attention to detail and quality orientation skills;
(iii) Problem solving and analytical skills;
(iv) Interpersonal and negotiation skills; and
(v) Professionalism.