Job Description
Office Administrator (9 Positions) - Job Grade 6 (Permanent And Pensionable) REF : 27 / 8 / 2023
Qualifications
1. At least four (4) years relevant work experience; one (1) of which must have been in a senior office;
2. A Bachelors Degree in Secretarial Studies or a Bachelor degree in Business and Office Management or equivalent qualifications from a recognized institution;
3. Proficiency in Computer applications skills;
4. Secretarial Management Course from a recognized institution lasting not less than four (4) weeks;
5. Fulfilled the requirements of Chapter Six of the Constitution.
Application Requirements
Applicants MUST upload the following documents during application:
1. A Signed application letter;
2. A detailed Curriculum Vitae indicating their current and previous employers, positions held, current and expected salary, level of education and names of at least three professional referees, two of which must be working in the current organization;
3. National Identity Card; and
4. Copies of academic and professional certificates;
Youth, female candidates, Persons with Disability (PWD) and marginalized are strongly encouraged to apply. Canvassing will lead to disqualification.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Shortlisted candidates will be required to avail
original and copy of a signed application letter, Curriculum Vitae; certified copies of the relevant academic and professional certificates; national identity card; birth certificate and valid clearance certificates from KRA; HELB; EACC; Credit Reference Bureau and Kenya Police as per chapter six of the Constitution during the interview.
Responsibilities
1. Responsible for the overall day to day management/administration of the office of the functional head;
2. Booking the meeting room for meetings and making hospitality arrangements as may be required;
3. Sending out notices for meeting and following up to confirm receipt;
4. Ensuring that the meeting venues are well organized;
5. Managing and maintain the office diary and schedule of appointments for the immediate supervisor;
6. Providing secretarial services for the functional area;
7. Maintaining records of outgoing letters, correspondences, documents and records; monitor, screen, respond to and distribute incoming communication;
8. Preparing and editing correspondence, communications, presentations and other documents;
9. Organizing international travel as may be required from time to time; and
10. Answer and screen calls directed to the directorate/ department/division.