Job Description
Job Title Supply Chain Management Officer- 2 Positions
Terms of
employment
Pensionable
Allowances
(Dependent on
station of
deployment)
Housing, Commuter, Hardship
Other Benefits Leave Travelling allowance, Medical Cover,
Insurance
Job Grade NDMA 7
Basic Salary KES 47,490- 68,100 per month
Position
Summary/
Purpose
The Supply Chain Management Function will involve:-
reviewing, updating, interpreting and implementing existing
Procurement Regulations, Procedures and Systems
implementation and enforcement of regulation and polices on
supplies management; aligning Supply chain objective with
overall NDMA objective;; undertaking Tender Negotiation;
disposal of unserviceable, obsolete and surplus stores and
equipment; carrying out market research and advising the
Board on the effect of market forces on the authority needs;
designing procurement document; developing stock Control
measures; preparing annual rates of purchases; evaluating
the performance of venders; ensuring security and custody of
all stores and documents; carryout board of survey; ensuring
security and safeguarding of stores; inspecting incoming
goods to the stores coordination of various activities in
delivering a combination of inputs, outputs/outcomes for
specified requirements in accordance with the Public
Procurement and Disposal Regulations, 2006 and other laws
and policy documents that impact on procurement;
preparation of procurement plans in accordance with budget
processes stocktaking and reconciling; security, safety,
maintenance and proper preservation of stores; sourcing of
supplies; assessing and measuring performance of supplies
of goods, works and services; maintenance of procurement
records; conducting market research; carrying out internal
monitoring and evaluation of stores; development and
implementation of internal procurement on supply policy
procedure manuals; carrying out periodic market surveys and
research; ensuring smooth distribution of inventory;
management of receipts and issues; and verifying orders,
invoices and stores accommodation.
Key Responsibilities;
Duties and responsibilities will entail: -
(i) preparing stores requisitions for the items which have reached their
minimum stock levels;
(ii) Preparing LPO’s and LSO;
(iii) ensuring goods delivered by suppliers are of the right/required quality
and quantity;
(iv) compiling requirement for tendering or quotation purposes;
(v) maintaining and archiving procurement documents;
(vi) carrying out periodic market survey;
(vii) requisitioning, receiving and issuing of stores; preparation and
maintenance of stores records;
(viii) preparing estimates of expenditure on supplies and services;
(ix) procurement planning, inventory control and provisioning for the
Authority;
(x) analysing the provision of goods and services emanating from the
Authority and initiate appropriate action;
(xi) disposal of unserviceable stores; and
(xii) coordinating the activities of the Authority of Survey on disposing
items.
Qualifications
For appointment to this grade, a candidate must have:
(i) Bachelor’s degree in any of the following disciplines: Commerce, Business
Administration, (Supplies Management Option) or equivalent qualifications
from a recognized institution;
(ii) Computer Literacy;
(iii) Shown merit and ability as reflected in work performance and results.