Job Description
SECRETARY/ OFFICE ADMINISTRATOR JOB. GROUP (K). ONE (1) POSITION - ADVERT NO: CPSB/110/2023
Duties and responsibilities.
i. Taking oral dictation
ii. Managing e-off ice. word data processing.
iii. Operating office equipment
iv. Attending to clients/ visitors
v. Handling telephone calls and appointments: maintaining office diary and travel itinerary. ensuring of office records. equipment documents. including classified materials, preparing responses to simple routine correspondences.
vi. Establishing and monitoring procedures for record keeping of correspondence and file movements
vii. Maintaining an up-to-date filing system in the office and ensuring security. integrity and confidentiality of data
viii. Managing office protocol and etiquette, managing petty cash, supervising office cleanliness and undertaking any other office administrative duties that may be assigned from time to time.
Requirements for appointment:
For appointment, one must possess the following: -
i. Be a Kenyan citizen
ii. Bachelor's degree in secretarial studies, Business and Office Management from a recognized institution
iii. Bachelor's degree in Social Sciences plus a diploma in Secretarial Studies
iv. Certificate in Secretarial Management Course from Kenya School of Government or any other Government Training Institution
v. Certificate in Computer applications from a recognized institution
vi. Shown merit and ability as reflected in work performance and results.
Mandatory Additional requirements
All applicants are expected to attach copies of the following documents:
i) KRA Tax compliance certificate
ii) Clearance from HELB
iii) Clearance from the Ethics and Anti-Corruption Commission (EACC)
iv) Certificate of Good Conduct
v) CRB clearance certificate