Job Description
Clerk Grade 3/4 (3 Positions) -UOK/ADM./9/10/23
Requirements for Direct Appointment
i. Minimum KCSE mean grade C- (minus)
ii. A Certificate in Business Management/ records & archives management
or its equivalent
iii. Basic Computer literacy
Serving Officers
i. Must have minimum mean grade of D+ (plus)
ii. A Certificate in Business Management/ records & archives management
or its equivalent
iii. Must have served at Grade III/IV for a period of three (3) years in the
University.
iv. Exemplary work performance
Duties and Responsibilities
i. Receive correspondences/ mail from various sources – internal and
external
ii. Dispatch mail and other documents internally and externally
iii. Sorting and classifying mails
iv. Open/ close files as required
v. Update and maintain files by filling documents
vi. Control and trace the movement of files and documents within the
organization
vii. Promptly retrieve and avail the files, the required records and information
for Action officers
viii. Processing and maintaining records and statistics for the departments
ix. Maintaining efficient file indexing, folioing and filling
x. Composing simple letters and performing other related clerical duties as
assigned from time to time by immediate supervisor, Head of section or
Head of department.