Job Description
EXECUTIVE SECRETARY (ONE POSITION) JOB REF NO. MIC/017/2023
Terms of Service-contract for a term of five (5) years and may be eligible for reappointment
subject to acceptable performance.
Duties & Responsibilities
i. Providing high-level administrative support and assistance to the management and/or other
assigned leadership staff;
ii. Performing clerical and administrative tasks including drafting letters, memos, invoices,
reports, and other documents for senior staff;
iii. Answering phones and directing the calls to the correct people;
iv. Arranging travel and accommodations for senior management;
v. Scheduling and attending meetings on behalf of management, taking notes and recording
minutes;
vi. Receiving incoming communication or memos, reviewing contents, determining
importance, and summarizing and/or distributing contents to appropriate staff;
vii. Performing office tasks including maintaining records, ordering supplies, and performing
basic bookkeeping;
viii. Greeting visitors and directing them to the appropriate place;
ix. Any other duties as may be assigned.
REQUIREMENTS FOR APPOINTMENT
i. Be a Kenyan citizen;
ii. Bachelor’s Degree or Diploma from a recognized Institution;
iii. Additional qualifications as Personal Assistant or Secretary is an added advantage.;
iv. At least three (3) years experience in a related field;
v. Proficiency in computer applications;
vi. Fulfil the requirements of Chapter Six of the Constitution.
PERSONAL QUALITIES IN ADDITIONAL TO THE ABOVE REQUIREMENTS
i. Excellent time management and organization skills;
ii. Excellent verbal and written communication skills;
iii. Great customer service and interpersonal skills;
iv. Discretion and confidentiality;
v. Knowledge of office procedures;
vi. Ability to work under pressure;
vii. Attention to detail;
viii.Collaboration skills.