Job Description
PRINCIPAL HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 5
a) Duties and Responsibilities:
Providing support in development, implementation and evaluation of Human
Resource management policies, plans, strategies, procedures, processes and budgets;
Planning, monitoring and evaluating the performance of staff;
Support the Head of Human Resource Management in the recruitment, appointment,
placement and deployment of staff in the Institute to ensure that the right candidate is
matched to the right job;
Planning, organizing and supervising work for subordinates and Human Resource
Management activities carried out in the various units in the Department to ensure
smooth flow of operations;
Contribute in reviewing and implementing employees terms and conditions of service
to ensure that they meet best practice;
Supervising effective administration of the payroll system;
Reconciliation of staff compliment and establishment;
Ensuring preparation and compiling staff deductions done outside the payroll;
Receive and analyse employee grievances and disciplinary cases, and assist employee
in order to find satisfactory solutions to personal problems through counselling;
Coordinating issues of staff welfare;
Advising on the effective management of the Human Resource Management
Information Systems (HRMIS);
Managing effective staff separation including pension processing;
Overseeing the preparation and timely submission of monthly, quarterly and annual
reports for the Human Resource Management Department;
Ensuring effective processing of statutory deductions payments e.g. PAYE, NHIF,
Training Levy, etc;
Ensuring compliance to legal and statutory requirements such as the Institute’s and
PSCK policies and regulations, HR Acts and legal framework;
Monitoring the utilization of resources allocated to the Human Resources
Management Department;
Verifying pension claims;
Coordinating effective staff separation including pension processing;
Supervising, training and developing staff under him or her;
Verifying the approval and processing of salary advances and in advance requests;
and
Any other duty as assigned from time to time.
b) Requirements for Appointment
i) At least eight (8) years in relevant work experience and at least three (3) years in
supervisory role in public service or private sector;
ii) Kenya Certificate of Secondary Education (KCSE) minimum aggregate ‘C+’ (C plus)
or its equivalent qualification from a recognized institution;
iii) Bachelors degree in Human Resource Management or its equivalent qualifications from a
recognized institution;
iv) Masters degree in Human Resource Management or its equivalent equivalent
qualification from a recognized institution;
v) Certified Human Resource Professional (CHRP) from a recognized Institution or Higher
National Diploma in Human Resource Management;
vi) Management course lasting not less than four (4) weeks from a recognized Institution is
an added advantage;
vii) Membership to the Institute of Human Resource Management in good standing or any
other relevant recognized professional body;
viii) Valid Practicing Certificate from the Institute of Human Resource Management;
ix) Certificate in Computer applications;
x) Demonstrated merit in work performance; and
xi) Fulfill the requirements of Chapter Six of the Constitution