Job Description
KIMC/SOA/HR/02/2023
Job Description.
Duties and responsibilities at this level will entail:
• Typing drafts and manuscripts of official documents such as letters, memos and reports;
• Managing e-office activities such as e-mails;
• Operating office machines such as photocopiers, scanners. shredders and facsimile machine;
• Enhance and maintain the reputation of the department by offering friendly reception to stakeholders:
• Handling telephone calls and appointments;
• Receiving and dispatching notices of meetings and minutes to relevant parties:
• Supervising the Assistant Office Administrators;
• Maintaining and updating the register and contacts of stakeholders; and
• Enforcing information security measures in the office by locking documents and maintaining confidentiality of passwords to prevent unauthorized access.
Job Specification.
For appointment to this grade, an officer must have:
• Served in the grade of Senior Office Administrator Il/Personal Secretary |, KIMC Grade 7 or in a comparable position in the Public Service or Private Sector for a minimum period of three (3) years;
• Degree in Office Management Administration Technology, Business Administration and Office Management or equivalent qualifications from a recognized Institution;
• Be a registered member of Kenya National Secretaries Association (REMASA)
• Certificate of Supervisory Course attendance from a recognized Institution lasting not less than two (2) weeks;
• Certificate in computer application skills; and
• Shown merit, integrity and ability as reflected in work performance and results.
Terms of Service
• The successful candidate will be on Permanent and Pensionable terms of service. The Minimum basic salary for this position will range from Kshs, 58,828 — Kshs. 81,401 per month exclusive of allowances