Job Description
EXTERNAL ADVERTISEMENT - DIRECTOR, CORPORATE SERVICESThe Kenya Institute of Supplies Management is a corporate body establishedthrough an Act of Parliament, the “Supplies Practitioners Management Act(SPMA), 2007”. KISM is mandated to make provision for the training, registration and licensing of supplies practitioners; to regulate their practiceand for connected purposes. The Institute serves as the National bodyforProcurement and Supply Chain Professionals in the private and public sectorsin Kenya. The KISM Council is seeking to recruit a hands-on, dynamic, and knowledgeableand performance-oriented person to fill the position of DIRECTOR, CORPORATE SERVICES, JOB GRADE KISM 2. REF NO: CS/001/2023Description of this vacancy and requirements is outlined here below:
Directorate: Corporate Services
Reporting to: CEO
Job Summary:
The Director Corporate Services is responsible to the Chief Executive Officerforproviding corporate services support to technical directorates and divisionsbyleading, overseeing and coordinating the functions of Finance and Accounts, Human Resource and Administration, Information and CommunicationsTechnology and Corporate Communications to improve organizational processes, quality, productivity, and efficiency. KEY DUTIES AND RESPONSIBILITIES
i. Plan, Coordinate, organize and oversee the corporate services functionsincluding the activities of Human Resource and Administration, Informationand Communication Technology, finance and accounts divisions, departments, sections and units;
ii. Oversee the development of policies, plans and strategies in the functional
areas of Finance, HR and Administration, Information and CommunicationTechnology services;
iii. Oversee the development and implementation of sound financial
management policies and procedures for the Institute;
iv. Foster a team work culture to promote productivity that reflects the valueswhich facilitate performance, professionalism and innovationbystaff
throughout the Institute;
v. Coordinate the Institute’s Management Information Systems and security;
vi. Coordinate the development of technological infrastructure in line withtheInstitute’s service provision demands and goals;
vii. Provide technical, strategic and policy advice on ICT mattersandimplementation of various ICT work processes, procedures andotheradministrative related matters;
viii. Oversee management and coordination of all outsourcedprofessional/contractual services;
ix. Coordinate the provision of security services
x. Spearhead the development of resource mobilization strategies for theInstitute;
xi. Coordinate the Monitoring and evaluation of the Institute Projectsandprograms;
xii. Oversee human capital management and development to ensure that theInstitute has the right and sufficient human resource to meet its objectives;
xiii. Coordinate the development of the Directorate’s Services business plansinline with the overall strategic objectives and performance contracts; andxiv. Provide mentorship, coaching and training programs to the Institute’s staff;
xv. Oversee performance management in the Directorate;
xvi. Ensure alignment of policies, strategies and programmes of the CorporateServices function to the overall organizational strategies and objectives; andxvii. Work closely with the various divisional heads to Implement strategies, policies and plans;
xviii. Monitor compliance with all legislative requirements relating to corporateservices;
xix. Facilitate the HR and Administration Division with recruitment of staff;
xx. Provide support to the development and implementation of internal control
systems for the corporate services directorate;
xxi. Help the Institute establish a records management systemfor effectoperation;
xxii. Provide guidance in the preparation and submission Directorate’s reports;
xxiii. Help promote a working culture among the corporate services staff;
xxiv. Help identify and address opportunities and challenges withintheDirectorate;
xxv. Help to build alliances and partnership between staff and other managementteam; and
xxvi. Set performance target for the directorate and appraise staff performance
PERSONS SPECIFICATIONS
For a candidate to be appointed to this position, they must have;
i. A Minimum of twelve (12) years relevant work experience and at least four(4) in a senior management role in the Public Service or Private Sector;
ii. Master’s Degree in any of the following; Public Administration, BusinessAdministration, Human Resource Management, Public Communicationsor any other equivalent qualification from a recognized institution; and
iii. Bachelor’s Degree in either Public Administration, BusinessAdministration, Human Resource Management, Public Communicationsor any other equivalent qualification from a recognized institution.
iv. Leadership Course lasting not less than four (4) weeks froma recognizedinstitution.
v. Registered with the respective professional body and in good standing. vi. Shown Merit and ability as reflected in work performance and results
vii. Proficiency in computer applications. viii. Ability to work with and supervise multigenerational staff; and
ix. Fulfil the requirements of Chapter S ix of the Constitution.